HomeMy WebLinkAbout~Master - Professional Services Agreement for Fire Risk Mitigation for Power Plant RESOLUTION NO. 17-366
RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT FOR
POWER PLANT FIRE RISK MITIGATION
FOR THE CITY OF AMES
WHEREAS, the City's current boiler, machinery, and property insurance carrier has noted
deficiencies in the City's power production fire protection program; staff has made progress in
addressing some of the insurer's recommendations, but there are situations where staffs and the
insurance company's priorities differ; and,
WHEREAS, in order to address these fire risks and possible loss events, staff is pursuing a
contract to provide fire protection engineering, contract administration, and possible field installation
oversight; and,
WHEREAS, the 2017-2021 Capital Improvements Plan recently submitted to the City
Council outlines planned fire protection improvements to various facilities within Electric
Production, and the Utility staff has determined that the projects in this plan will address the most
pressing needs for fire protection upgrades within Production; and,
WHEREAS, staff will utilize this contract to prioritize our plans with the insurance company
to achieve the most value and protection for the dollar; and,
WHEREAS, this contract will allow the Power Plant to hire an engineering firm with fire
protection expertise or a fire protection firm to act as the Owner's engineer/Designer/Representative
for various fire risk mitigation studies, for the preparation of specific fire system and installation
design and specifications, and for fire system installation management, inspection, and testing; and,
WHEREAS, anticipated areas of study and projects include: 1) Steam Turbine Generator oil
systems protection with focus on the single walled oil pipe and bearings; 2) Cooling Tower fire risk
mitigation; 3) Combustion Turbine fuel oil systems, generators, main transformers, engines, control
rooms, auxiliary equipment areas and work shop; 4) 300,000 gallon above ground oil storage facility,
5) RDF Bin and 6) main plant control, computer, and cable spread areas (the design and engineering
services for these projects will occur over a number of years); and,
WHEREAS, the scope of work requires the engineering firm to: 1) be the engineer for the
areas listed above, 2) develop plans and specifications, 3) provide detailed cost estimates, 4) provide
lists of potential bidders, 5) evaluate contractors, 6) carry out contract management; and, 7) perform
field installation administration as needed, required, and requested for each project; and,
WHEREAS, on April 4, 2017, the Request for Proposal (RFP) was issued to 29 firms for
proposals, and on May 4, 2017, staff received competitive proposals from five firrns and were
evaluated by a staff committee; and,
WHEREAS, staff recommends that a contract be awarded to Burns & McDonnell of
Chesterfield, Missouri, in an amount not to exceed $50,000; and,
WHEREAS, this contract will be for the period of July 1, 2017, through July 30, 2018, and
includes provisions that allow it to be renewed for up to four additional 12-month periods for a total
contract length of not more than 5 years; and,
WHEREAS, staff believes that consistency in the engineering firm for the next several years
will be advantageous in keeping contractors accountable for implementing the engineering work.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract with Burns & McDonnell of Chesterfield, Missouri, for Professional Services for
Fire Risk Mitigation for the Power Plant in an amount not to exceed$50,000 is hereby approved.
ADOPTED THIS 13th day of June, 2017.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Gartin
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 13th day of June, 2017.