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HomeMy WebLinkAbout~Master - .25 FTE increase to staff at Public Library and .5 FTE increase to City Clerk's staff RESOLUTION NO. 16-718 RESOLUTION AUTHORIZING.25 FTE INCREASE TO STAFF AT PUBLIC LIBRARY AND .5 FTE INCREASE TO CITY CLERK'S STAFF FOR THE CITY OF AMES WHEREAS, additions to the City's permanent workforce are nearly always presented for Council authorization during the annual budget process and don't take effect until July 1 of the following fiscal year; and, WHEREAS, however, staff has identified two very unusual situations where authorizing staff now will best meet our citizens' service level needs; these involve a .25 FTE addition at the Library, and a .5 FTE addition to the City Clerk's staff; and, WHEREAS, the Library is proposing converting an IT Client Support Technician from .75 FTE to 1.0 FTE; the primary purpose for this change is to address the difficulty in finding qualified part-time IT staff, and, WHEREAS, the Library staff has attempted, but has been unsuccessful in filling the position at 3/4 time; additionally, the increase in hours will help the Library support the increased customer demands on its technology services; and, WHEREAS, the Library will not request any changes in FTE level in the FY 2017/18 proposed budget; and, WHEREAS, the situation in the City Clerk's Office involves a pressing work load demand and two position vacancies; and, WHEREAS, for many years, the City Clerk has personally taken and prepared minutes for nearly all of the City Councils meetings, and these total over 50 meetings each year; and, WHEREAS, when combined with the Clerk's other duties, this has frequently led to the Clerk working in excess of 70 hours per week; and, WHEREAS, in order to address this situation in the most cost-effective manner, staff first sought to recruit a part-time minute taker to handle these meetings; unfortunately, that effort was unsuccessful; and, WHEREAS, however, another approach to meet this need is arising from turnover in the two 25-hour/week support staff positions; one of these is currently vacant, and the individual serving in the other position has expressed a desire to retire in April, and this creates an opportunity to take a new approach to the two positions in a way that expands hours available for minute taking while covering the positions' existing responsibilities; and, WHEREAS, it is proposed that these two positions, currently budgeted for a total of 50 hours/week at 1.0 FTE, now be expanded to 60 hours/week and 1.5 FTE; and, WHEREAS, this combination of a full-time position with a half-time position will then assume responsibility for taking minutes at all City Council meetings, and approving this FTE change now will allow staff to fill the new full time position in short order so that the orientation/transition for that employee can occur prior to April, when the second vacancy is expected to occur; and, WHEREAS, any shortfall between the adopted and revised budgets for FY 2016/17 will be covered from existing salary savings stemming from the current vacancy, the additional funding estimated at $21,886 needed in FY 2017/18 will be included in the City Manager's recommended budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that authorization of the 0.25 FTE increase at the Ames Public Library and the .5 FTE increase to the City Clerk's staff effective immediately, with the respective budget chang3es to be confirmed as part of the Counciil's upcoming budget hearings, is hereby approved. ADOPTED THIS 201h day of December, 2016. L/ I :;�-Y � UV- G� Diane R Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Gartin Seconded by: Corrieri Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 20t1i day of December, 2016.