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HomeMy WebLinkAbout~Master - Waiver of Purchasing Policies and award of sole source contract for Wavetronix Traffic Data Collectors RESOLUTION NO. 16-586 RESOLUTION APPROVING WAIVER OF PURCHASING POLICIES AND PROCEDURES AND AWARDING SOLE SOURCE CONTRACT FOR WAVETRONIX TRAFFIC DATA COLLECTORS (PHASE II) FOR THE CITY OF AMES WHEREAS,on April,22,2014,City Council approved the sole source purchase for the first phase of a proj ect to install 26 of the overall 39 permanent count stations around the Ames area;and, WHEREAS,the project provides continuous annual traffic data collection using Wavetronix HD automatic traffic recorders(ATRs),and these ATRs are radar-based sensors that can collect bi- directional, multi-lane speed, volume, and vehicle classification data; and, WHEREAS, the data collected, to date, has already been used to improve several critical functions of the City,such as regional traffic modeling,traffic signal operations,safety performance, and pavement performance; and, WHEREAS, City staff has worked with the Office of Systems Planning at the Iowa Department of Transportation (IDOT) to apply the IDOT's criteria for selecting the number and location of ATRs within the Ames area; and, WHEREAS, the second, and final,phase of this project will be to install the remaining 13 locations in those areas that do not have continuous power available,which require the count station locations to run on solar power; and, WHEREAS, staff received a quote from Mid-American Signal of$10,304.12 per location, totaling $133,953.56; and, WHEREAS, it is staff s recommendation that the City continue to utilize Wavetronix HD sensors for this data collection function,as these sensors were vetted by the IDOT through multiple field tests of various manufacturers' products and are currently in use across the state; and, WHEREAS,since the time of the first purchase,staff has also gained over two years of direct training and experience with this product; and, WHEREAS, Mid-American Signal(MAS)is the sole provider of Wavetronix products for the State of Iowa; and, WHEREAS, in order to move forward with acquiring the solar-powered ATR equipment using the state's pricing, the Council must waive a portion of the City's Purchasing Policies; and, WHEREAS, the completion of this project will be a major step forward for the City taking a proactive approach to estimate and forecast system performance of the City's transportation system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that waiver of the City's Purchasing Policies and Procedures is hereby approved, and a sole source contract is hereby awarded to Mid-American Signal,Inc., of Kansas City,Kansas,in the amount of $133,953.56 for Wavetronix Traffic Data Collectors (Phase II). ADOPTED THIS 1Ph day of October, 2016. A. Diane . Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Corrieri Seconded by: Gartin Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this I Ith day of October, 2016.