HomeMy WebLinkAbout~Master - Software Maintenance Contract with Sungard/HTE for Joint Public Safety Network RESOLUTION NO. 16-404
RESOLUTION APPROVING WAIVER OF FORMAL BIDDING REQUIREMENTS
AND APPROVING SOFTWARE MAINTENANCE CONTRACT
FOR JOINT PUBLIC SAFETY NETWORK
FOR THE CITY OF AMES
WHEREAS, on June 14, 2005, the City entered into a 28E Agreement with Iowa State
University and the Story County Sheriffs Office supporting a joint computer network for public
safety, and this agreement included sharing of the network costs; and,
WHEREAS,the total cost associated with the operation of the network was approved by the
City Council as part of the FY 2016/2017 budget process and included $149,975 for existing
Sungard Public Sector software maintenance; and,
WHEREAS,as part of the 28E Agreement,the City is responsible for arranging and payment
of software maintenance; and,
WHEREAS, this cost is later shared per terms of the agreement as follows: Iowa State
University Public Safety - $39,460.35; Story County Sheriff- $39,460.35; City of Ames Police -
$39,460.35; E911 Service Board- $25,529.98; and, City of Ames Fire - $2,781.00; and,
WHEREAS, Sungard Public Sector is the shared public safety software vendor for the
Computer Aided Dispatch, Police Records, Jail, Phase II Wireless Call Mapping, NCIC/State
Interface, and reporting applications; and,
WHEREAS,the City contracts with the vendor on an annual basis for maintenance services,
and Sungard Public Sector is the sole provider of maintenance for these software applications; and,
WHEREAS,included in this yearly maintenance is 24-hour programming support,software
upgrades on all applications throughout the year, and eligibility to take part in the annual Sungard
Users'Group meeting where software enhancements are requested and formalized for the next year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the waiver of formal bidding requirements is hereby approved, and authorization for City staff
to enter into a FY 2016/17 software maintenance contract with Sungard Public Sector for Joint
Public Safety Network in the amount of$146,692.02 is hereby further approved.
ADOPTED THIS 12"'day of July, 2016.
A.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Nelson
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Corrieri, Gartin,Nelson
Voting nay: None Absent: Betcher, Orazem
Resolution declared adopted and signed by the Mayor this 12'day of July, 2016.