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HomeMy WebLinkAbout~Master - Change Order for Resident Project Review work for construction of new Water Treatment Plant RESOLUTION NO. 16-379 RESOLUTION APPROVING CHANGE ORDER FOR RESIDENT PROJECT REVIEW WORK ASSOCIATED WITH CONSTRUCTION OF NEW WATER TREATMENT PLANT FOR THE CITY OF AMES WHEREAS, this action is to approve additional engineering services for construction observation for the New Water Treatment Plant Project; and, WHEREAS,on August 28,2012,Council approved a professional services agreement with FOX Engineering of Ames for the final detailed design of the New Water Treatment Plant,including bidding and construction phase services; and, WHEREAS, a portion of the construction phase services is for a Resident Project Representative (RPR) who watches the construction and reports any deviations from the contract documents; and, WHEREAS,the Water Plant construction project is made up of two contracts: Contract 1 is the pipeline construction, and Contract 2 is the water treatment plant construction project; each contract has separate RPR services being provided by FOX; and, WHEREAS, Contract 1 RPR services are provided under Task Order 4.3 with the Consultants;the construction of the pipeline took longer than expected and additional RPR services were needed to ensure the project was completed according to contract requirements; and, WHEREAS,the total additional cost for these services is$35,315;staff anticipates recouping this additional expense through the Liquidated Damages clause of Contract 1,where the contractor compensates the City at a rate of $800 per calendar day for failing to meet the contractual construction deadline (as of June 28, the accrued liquidated damages total $76,800); and, WHEREAS, Contract 2 RPR services are provided under Task Order 4.1 with the Consultants;the original RPR scope of work was put together and the budget established before final design of the project began; and, WHEREAS,it provided for two RPRs during heavy structural construction and a single RPR for the balance of the project; and, WHEREAS,it was anticipated that the second RPR would be needed for 14 months,and this was what the original agreement with FOX Engineering included; and, WHEREAS,the consultants and City staff worked together to come up with a scope of work for the remaining construction of the Plant that is both fiscally responsible and provides the necessary oversight; and, WHEREAS,total additional cost for these services is$72,700,ofwhich$9,800 is an increase in the fixed fee portion of FOX's construction oversight work and$62,900 will be billed hourly for only the time actually worked. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Change Order(Amendment 9 to Task Order 4.1 and Amendment 2 to Task Order 4.3)under the Master Agreement with FOX Engineering of Ames, Iowa, for the design, bidding, and construction ofthe New Water Treatment Plant in the amounts of$72,700 and$35,315,respectively, is hereby approved. ADOPTED THIS 28t'day of June, 2016. C-�"�R lfm& A. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Nelson Seconded by: Corrieri Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 28th day of June, 2016.