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HomeMy WebLinkAbout~Master - Professional Services Agreement for final design associated with North River Valley Well Field Project RESOLUTION NO. 16-374 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION OF NORTH RIVER VALLEY WELL FIELD PROJECT FOR THE CITY OF AMES WHEREAS, on February 20, 2015, a request for proposals (RFP) for engineering services was issued for the route determination and design of the pipeline associated with the City's new well field; and, WHEREAS, after a thorough review of each firm's proposal, staff determined that HDR Engineering was the most qualified firm for both the route determination and design of the project; and, WHEREAS, when negotiating the scope of work with HDR, staff learned that the level of uncertainty in the route resulted in some additional costs being included in HDR's proposal for the final design phase; as a result, staff decided to limit the initial scope of services to just the route determination portion,with the intent to negotiate the design services after the study phase had been completed; and, WHEREAS, on May 12, 2015,the City Council approved the initial scope of services with HDR for only the route study services in the amount of$37,500; the route study has since been completed, and a pipeline alignment was chosen based on the recommendation by HDR and feedback from various stakeholders; and, WHEREAS, it should be noted that it may be necessary to acquire private property for construction of the actual wells, and, WHEREAS, City staff worked closely with the Electric Services Department and the Parks and Recreation Department during the process of the route study; and, WHEREAS, staff also invited all potentially affected property owners to an open house on March 1,2016;the open house allowed the public to ask questions and give feedback regarding the alternative pipeline route alignments and planned well locations; and, WHEREAS, on April 26, 2016, City Council approved a resolution to fund the final site specific design and to acquire, by condemnation if necessary, property and easements for the construction of the North River Well Field and Pipeline Project; and, WHEREAS,following the approval by Council, staff worked with HDR to develop a scope of services for the actual design of the project, and this project will be a joint design effort by City staff and HDR; and, WHEREAS, City staff will design the new wells,while HDR will design the pipeline;HDR will also design the power supply for the site,to include both Ames Electric for primary service and the installation of a standby generator for emergency power; and,the Electric Services Department has worked closely with W&PC staff to ensure that the scope of work for the electrical design includes all necessary requirements; and, WHEREAS, after finalizing the scope of services with HDR, its final proposed fee for completing the design, bid, and construction phase engineering services is $384,200. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract for engineering services with HDR Engineering, Inc., of Des Moines, Iowa, for design,bidding, and construction phase engineering services for the North River Valley Well Field Project in an amount not to exceed$384,200 is hereby approved. ADOPTED THIS 28th day of June, 2016. 0AA�V10R, tom• GOPiis.�i Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Nelson Seconded by: Corrieri Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 28th day of June, 2016.