HomeMy WebLinkAbout~Master - Revisions to Purchasing Policies and Procedures RESOLUTION NO. 16-234
RESOLUTION APPROVING REVISIONS TO
PURCHASING POLICIES AND PROCEDURES
FOR THE CITY OF AMES
WHEREAS,the Purchasing Division service objectives include recommending policies and
procedures that comply with applicable laws and regulations,protect the interests of the City, and
enable City programs to provide cost-effective services to the public; and,
WHEREAS,policy and procedure revisions are proposed to update the public improvement
bid thresholds, establish a Local Consideration Program, include the Bidding Preference in
Government Contracting for Iowa contractors, require verification of Iowa Department of Labor's
Contractor Registration when authorizing work to be completed and Federal Debartment &
Suspension of Vendors when using Federal dollars, and strengthen the controls on the Purchasing
Card Program; and,
WHEREAS,many sections of the Policies and Procedures have only minor clarifications to
make them more user-friendly; and,
WHEREAS,however,there are three sections that have significant proposed policy revisions,
which are as follows:Bidding Thresholds,Local Preference,and Reciprocal Bidding Preference for
Iowa Contractors; and,
WHEREAS, the proposed revisions to the Purchasing Policies and Procedures Manual
reflect new statutory requirements and current practices on construction projects for public entities
and establish a Local Preference Program as directed by the City Council; and,
WHEREAS, these revisions will improve the efficiency of the City's procurement process
and administration of construction projects, provide local businesses a benefit for conducting
business in the City of Ames, and improve control and reporting for the Purchasing Division.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the revisions to the City's Purchasing Policies and Procedures effective May 1,2016,are hereby
approved.
ADOPTED THIS 12"' day of April, 2016.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Orazem
Seconded by: Betcher
Voting aye: Betcher, Beatty-Hansen, Corrieri, Gartin,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 12th day of April, 2016.