HomeMy WebLinkAbout~Master - Waiver of formal bidding requirements and award of contract for Support for Power Plant SCADA RESOLUTION NO. 16-077
RESOLUTION WAIVING PURCHASING POLICY REQUIREMENT FOR FORMAL
BIDDING PROCEDURES AND AWARDING CONTRACT FOR POWER PLANT
SCADA SYSTEM DIAMOND SUPPORT SERVICE
FOR THE CITY OF AMES
WHEREAS, Electric Services uses a Supervisory Control and Data Acquisition(SCADA)
System to monitor status and to control power flows, electric generation, interconnections to
neighboring utilities, distribution, and transmission; and,
WHEREAS, data from the SCADA is also used as the basis for billing energy transactions;
and,
WHEREAS, the existing SCADA system was installed in 2000 and had routine software
updates in 2002, 2003,2009, and 2013, and in 2008 and 2014,the hardware, operating system, and
software were all upgraded; and,
WHEREAS, the SCADA system was supplied and is supported by Open Systems
International, Inc., (OSI) from Medina,Minnesota, and the software is based on Microsoft".NET"
technology; and,
WHEREAS, advancements have continued to be made to the software to meet changing
industry standards and regulations, and the City has historically entered into a support services
agreement with OSI to keep pace with those changes and to provide maintenance services at a
reasonable price; and,
WHEREAS, OSI provides these services at various levels, and the primary reasons to
continue the support service at a Diamond level are for reliability and maintainability; and,
WHEREAS,the proposed Diamond Support Plan not only provides 24/7 support for the O S I
products and software, but also provides an annual software upgrade; and,
WHEREAS, continuing our existing Diamond Support Plan with OSI is the most practical
and cost-effective way to meet the new system requirements while gaining more functionality and
security; and,
WHEREAS,this requires a single-source purchasing arrangement with the current SCADA
software supplier, which is why a waiver of the City's purchasing policy requirement for formal
bidding procedures is also needed; and,
WHEREAS, staff is requesting that the City Council waive the City's purchasing policies
requiring formal competitive bids, and award this contract to Open Systems International, Inc., of
Medina, Minnesota, in the amount of$98,056.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the City's purchasing policy requirement for formal bidding procedures is hereby waived, and
a contract is awarded to Open Systems International, Inc., of Medina, Minnesota, for the Monarch
Diamond Support for SCADA in the amount of$98,056.
ADOPTED THIS 23rd day of February, 2016.
A.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Gartin
Seconded by: Corrieri
Voting aye: Betcher, Beatty-Hansen, Corrieri, Gartin,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 23rd day of February, 2016.