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HomeMy WebLinkAbout~Master - Waiver of Purchasing Policy requirement and award of contract for Repair of Unit No. 8 Expansion Joints RESOLUTION NO. 15-723 RESOLUTION WAIVING PURCHASE POLICY REQUIREMENT FOR COMPETITIVE BIDDING AND AWARDING CONTRACT FOR UNIT NO. 8 EXPANSION JOINTS FOR THE CITY OF AMES WHEREAS, Power Plant staff was in the process of accessing and securing the siding (lagging, skin) on the ductwork on Unit No. 8 between the electrostatic precipitator(ESP) and the air heater; and, WHEREAS, when staff obtained access (via scaffolding), it was discovered the expansion joints were in bad condition, and at least one is virtually nonexistent; and, WHEREAS, by early to mid-January 2016, staff is planning on test-firing Unit No. 8 on natural gas; and, WHEREAS, in order to tune the unit and to perform the tests necessary for warranty and performance guarantees,the unit must perform well,and with the current condition of the expansion joints, unwanted outside air will be pulled through the failed leaking joints passing through the air heater and fan, negatively effecting overall plant performance and fan capacity; and, WHEREAS,under the Iowa Code,Chapter 384.103(2)states that"when an emergency repair of a public improvement is necessary and the delay of advertising and a public letting might cause serious loss or injury to the city,the governing body shall,by resolution,make a finding of necessity to institute emergency proceedings under this section;" and, WHEREAS, further, "the governing body shall procure a certificate from a competent licensed professional engineer or registered architect,not in the regular employ of the city,certifying that emergency repairs are necessary;" and, WHEREAS,the Code states the"governing body may contract for emergency repairs without holding a public hearing and advertising for bids, and the provisions of Chapter 26 do not apply;" and, WHEREAS, Black & Veatch Corporation has certified that emergency proceedings are necessary to avoid the risk of serious loss to the City; and, WHEREAS, Electric Services staff contacted two companies, Babcock & Wilcox, and Frenzelit,a well-known global supplier of utility expansion j oints,to obtain pricing,scheduling,and availability; and, WHEREAS,the cost comparison between the two companies were within 10%of each other, however, Babcock and Wilcox cannot meet the City's January testing schedule; and, WHEREAS, staff is requesting that the Council waive the City's purchasing policies requiring competitive bids, and award a contract to Frenzelit of Lexington, North Carolina, in the amount of$680,328. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that waiver of the City's purchasing policies requiring competitive bids for the Repair of Unit No. 8 Expansion Joints is hereby approved, and a contract is awarded to Frenzelit of Lexington,North Carolina, in the amount of$680,328.00,plus applicable sales taxes to be paid by the City of Ames directly to the State of Iowa. ADOPTED THIS 24th day of November, 2015. `� tom• ��� Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Goodman Seconded by: Gartin Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 24th day of November, 2015.