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HomeMy WebLinkAbout~Master - Waiver of City's purchasing policy and contract award for Damper Drives for Power Plant RESOLUTION NO. 15-581 RESOLUTION WAIVING CITY'S PURCHASING POLICIES AND AWARDING CONTRACT FOR DAMPER DRIVES FOR THE POWER PLANT FOR THE CITY OF AMES WHEREAS,damper drives are the devices that position the dampers either by manual control signal or automatic control, and they are connected directly to the main coal burners and control the amount of primary and secondary air to the boiler; and, WHEREAS, in FY 2010/2011,the Power Plant started ordering TYPE K drives to standardize the replacement of drives that were between 29-44 years old,and staff has determined that TYPE K drives meet all of the Plant's needs; and, WHEREAS,a major factor is that the drives have a very reliable service record,with very few parts that can wear, and as a result, the Plant can keep inventories of spare parts to a minimum; and, WHEREAS,the Power Plant has used damper drives from other manufacturers in the past,but staff has determined that the best performance has been achieved with TYPE K; and, WHEREAS,Council should note that these damper drives are sold to the end user directly from the manufacturer(OEM); and, WHEREAS, since the manufacturer distributes these drives directly, it was not possible to get multiple bids from various suppliers, as the City does on other types of electrical equipment; and, WHEREAS, the Power Plant currently needs to purchase three additional drives, and these drives need to be purchased in order to reestablish better control through the balance of draft on the boilers and for the combustion air for burning of RDF and natural gas; and, WHEREAS,staff is requesting that the City Council waive the City's purchasing policies requiring competitive bids, and award this contract to Power Specialties, Inc., of Raytown, Missouri, the amount of $62,583.46 (inclusive of Iowa sales tax). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that waiver of the City's purchasing policy requirement for competitive bidding for the Damper Drives is hereby approved,and a contract is hereby awarded to Power Specialties,Inc.,of Raytown,Missouri,in the amount of$62,583.46, inclusive of Iowa sales tax. ADOPTED THIS 22"d day of September, 2015. • Ui-a& Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Gartin Seconded by: Nelson Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 22 d day of September, 2015.