HomeMy WebLinkAbout~Master - Contract for CyRide Fluids Management System RESOLUTION NO. 15-548
RESOLUTION AWARDING CONTRACT FOR
CYRIDE FLUIDS MANAGEMENT SYSTEM
FOR THE CITY OF AMES
WHEREAS, CyRide purchased its current fluid management system in 1984 to secure,
monitor, and track all types of fluids placed in its buses; and,
WHEREAS,this system failed four years ago and CyRide was told by the manufacturer that
this equipment was obsolete and could no longer be supported by the company; therefore, CyRide
has been manually tracking the dispensing of daily fuel and fluids and odometers for each bus by
hand since this time; and,
WHEREAS, this is a very labor intensive task that makes the fluids management program
susceptible to human error, and incorrect daily vehicle mileages and poor hand writing have led to
premature scheduling of inspections and increased downtime for vehicles; and,
WHEREAS, with the system's unreliability, it has also made the accurate reporting of
required state and federal reports a challenge as well, and as a result, a replacement system was
included in the Capital Improvement Plan(CIP)for purchase during the 2015-2016 budget year;and,
WHEREAS,CyRide released a Request For Proposal on July 9,2015,for replacement of its
current fluids management system, and received five proposals in response to its solicitation,with
the evaluation team determining that all proposals met the minimum specifications; and,
WHEREAS, upon review, the evaluation team recommends Unified Contracting Services
as the best value for CyRide; and,
WHEREAS, as installation of this system will require reconstruction within CyRide's
facility, staff believes that adding a 10% contingency cost to the bid price would be required for a
total project cost of$68,750.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract with Unified Contracting Services at a cost not to exceed$68,750 for the purchase
and installation of a Fluids Management System for CyRide is hereby approved.
ADOPTED THIS 8t'day of September, 2015.
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Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Goodman
Seconded by: Corrieri
Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 8th day of September, 2015.