HomeMy WebLinkAbout~Master - Modification to Personnel Policies and Procedures regarding Family Medical Leave Act application time frame RESOLUTION NO. 15-544
RESOLUTION APPROVING MODIFICATIONS TO PERSONNEL POLICIES AND
PROCEDURES REGARDING FAMILY MEDICAL LEAVE ACT
FOR THE CITY OF AMES
WHEREAS, Section 10.16 of the City's Personnel Policies and Procedures lays out how the
City will comply with the federal Family and Medical Leave Act(FMLA),and included in this seven
page policy is a process for employees to return required medical certifications to the Human
Resources Department; and,
WHEREAS, in Section 10.16(10)(a), the existing policy directs employees to return these
certifications "as soon as is reasonably possible;" and,
WHEREAS,staffhas determined that administration ofthe FMLA policy would be improved
by stating a fixed time frame for return of each certification; and,
WHEREAS, on occasion, employees have waited many months to submit this paperwork,
which makes it impossible to administer FMLA leave on a real time basis; and,
WHEREAS, the FMLA law specifies that a period of 15 days must be provided for this
action, however, in order to accommodate situations where more time may be needed, staff is
proposing that the time frame be set at 30 days; and,
WHEREAS, a time extension can be approved by the Human Resources Department's
FMLA administrator if the employee requests more time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the aforementioned change to the City's Personnel Policies and Procedures regarding the
submittal time frame for FMLA certifications is hereby approved.
ADOPTED THIS 8th day of September, 2015.
Af—
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Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Goodman
Seconded by: Corrieri
Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 81h day of September, 2015.