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HomeMy WebLinkAbout~Master - Professional Services Agreement for Construction Observation for Grant Avenue (Hyde Avenue) Paving RESOLUTION NO. 15-412 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION OBSERVATION FOR GRANT AVENUE (HYDE AVENUE) PAVING FOR THE CITY OF AMES,IOWA WHEREAS, since 2009, the City has been working with developers, land owners, and current residents within the northern growth area to plan for the installation of public infrastructure to serve this area; and, WHEREAS, the northern growth area, generally located north of Bloomington Heights Subdivision to 190"' Street between George Washington Carver Avenue and Ada Hayden Heritage Park, has been identified by the Council for residential development; and, WHEREAS,to facilitate this growth,the Council directed that the water main and sanitary sewer main extensions to serve the area along Grant Avenue be included in the 2012/13 Capital Improvements Plan(CIP), and the 2014/15 CIP included paving of Grant Avenue; and, WHEREAS, utility connection districts were established to recover the utility costs as developments are platted and as existing homesteads connect to these mains, and the major work items for the water main and sanitary sewer were substantially completed during the fall/winter of 2014; and, WHEREAS, street construction costs, including engineering and administration, will be shared and recovered through a special assessment district,and the annexation agreements previously signed between the City and the three developers (Rose Prairie, Quarry Estates, and Hunziker) confirmed these financing arrangements; and, WHEREAS, auxiliary turning lanes adjacent to specific developments will be the responsibility of the developer and have not been included in the assessment project; and, WHEREAS, on May 6, 2015,bids for the street project were received and on May 26, the Council awarded the contract to Manatt's,Inc.,of Brooklyn,Iowa,in the amount of$2,867,082.90; and, WHEREAS,typically,city construction inspection staff is responsible for field observation for compliance with the plans and specifications of Capital Improvement and Development projects with an approximate total value of$15M to $16M; and, WHEREAS, this season, City staff will be responsible for well over$26M due to projects, such as the Iowa State University Research Park, Grant Avenue Paving, and Dotson Drive Paving; and, WHEREAS, with the additional workload, Public Works staff solicited proposals for construction observation services to assist staff in the field observation to ensure compliance with the plans and specifications; and, WHEREAS, proposals for this work were received from six engineering firms and were evaluated on their qualifications according to the City Review Team; and, WHEREAS, after weighing the capabilities and estimated fees for these six firms, staff has negotiated a contract with WHKS & Company, of Ames, Iowa in the amount of$60,390; and, WHEREAS,WHKS ranked second in the qualifications ranking and moved to first with once costs were considered; and, WHEREAS, Staff is confident that WHKS & Company will provide the best value for construction observation services for the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Construction Observance Services Agreement for the Grant Avenue(Hyde Avenue)Paving Project with WHKS & Company of Ames, Iowa, in an amount not to exceed $60,390 is hereby approved. ADOPTED THIS 14`h day of July, 2015. lij-A" Attit� t�II• � � Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Nelson Seconded by: Goodman Voting aye: Betcher, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: Corrieri Resolution declared adopted and signed by the Mayor this 14"day of July, 2015.