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Home My WebLink About~Master - Waiver of formal bidding requirements for software maintenance contract for joint public safety network RESOLUTION NO. 15-382 RESOLUTION WAIVING FORMAL BIDDING REQUIREMENTS AND APPROVING SOFTWARE MAINTENANCE CONTRACT FOR JOINT PUBLIC SAFETY NETWORK FOR THE CITY OF AMES,IOWA WHEREAS, on June 14, 2005, the City entered into a 28E Intergovernmental Agreement with Iowa State University(ISU)and the Story County Sheriff's Office supporting a joint computer system for public safety, and this agreement included sharing of the system costs; and, WHEREAS, SunGard Public Sector is the integrated public safety software vendor for the Computer Aided Dispatch, Police Records, Jail Records, Mobile Computing, Phase II Mapping, NCIC/State Interface, and reporting applications; and, WHEREAS,the City contracts with the vendor on an annual basis for maintenance services, and SunGard Public Sector is the sole provider of maintenance for these software applications; and, WHEREAS,the total cost associated with operation of this system was approved by the City Council as part of the FY 2015/16 budget process and included $156,493 for existing SunGard Public Sector software maintenance; and, WHEREAS,as part of the 28E Agreement,the City is responsible for arranging and payment of software maintenance, and this cost is later shared per terms of the three-party agreement; and, WHEREAS, included in SunGard's yearly maintenance service is 24-hour programming support, software upgrades on all applications throughout the year, and eligibility to participate in the annual SunGard Users' Group meeting where software enhancements are requested and formalized for the next year; and, WHEREAS,since SunGard is the sole provider of these applications,Council authorization is needed to waive the City's standard bidding requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that waiver of the City's formal bidding requirements is hereby approved, and the FY 2015/16 software maintenance contract with SunGard Public Sector in the estimated amount of$156,493 is hereby further approved. ADOPTED THIS 23rd day of June, 2015. u r-s-Atom'• �,0 Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Goodman Seconded by: Betcher Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 23`d day of June, 2015.