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HomeMy WebLinkAbout~Master - New Task Order for Pipeline Route Study RESOLUTION NO. 15-297 RESOLUTION APPROVING TASK ORDER FOR PIPELINE ROUTE STUDY (ASSOCIATED WITH SOURCE WATER EXPANSION PROJECT) FOR THE CITY OF AMES,IOWA WHEREAS, currently,the City of Ames obtains its water from 22 groundwater wells; and, WHEREAS,development of a new well field is necessary to both maintain the current source capacity as the downtown wells begin to age and become less effective, and to provide additional capacity for the growing community; and, WHEREAS, the new planned well field will add an estimated five million gallons per day (mgd) of raw water that will be delivered to the City's Water Treatment Plant; and, WHEREAS, on February 20, 2015, a request for proposals (RFP) for engineering services was issued for the route determination and design of the pipeline associated with the new well field, and on March 20, 2015, the City received five proposals in response to the RFP; and, WHEREAS, after a thorough review of each firm's proposal, staff determined that HDR Engineering was the most qualified firm for both the route determination and design of the project; and, WHEREAS, discussions with HDR indicated that the level of uncertainty of the route resulted in some additional costs being included in its proposal for the final design phase; and, WHEREAS, as a result, staff decided to negotiate just the scope of services for the route determination portion of the project at this time, and after finalizing the reduced scope of services with HDR, its final proposed fee for the route determination engineering services is $37,500; and, WHEREAS, HDR has already entered into a Master Agreement with the City to provide professional services unrelated to the new well field project, and that Master Agreement already contains all of the legal terms and conditions of the contract, so the scope of work for the new well field pipeline can simply be included in a new Task Order under that existing Master Agreement; and, WHEREAS,once the route determination has been completed,City staff intends to negotiate the scope and fee for completing the design,bidding,and construction phases of the project directly with HDR without issuing an additional RFP, and that subsequent contract will be brought back to Council for approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that a new Task Order to HDR Engineering, Inc.,of Des Moines,Iowa, in an amount not to exceed $37,500 for a pipeline route study is hereby approved. ADOPTED THIS 12t1i day of May, 2015. cde�a- L a& A. tom• ��� Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Betcher Seconded by: Goodman Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 12"'day of May, 2015.