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HomeMy WebLinkAbout~Master - Engineering Services Agreement for Units 7 and 8 Cooling Tower Replacement RESOLUTION NO. 14-664 RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT FOR UNITS 7 AND 8 COOLING TOWER REPLACEMENT FOR THE CITY OF AMES,IOWA WHEREAS,the 2014-2019 Capital Improvements Plan(CIP)includes a$1,600,000 project to make major repairs to the Power Plant's Unit 7 and Unit 8 cooling towers, and these cooling towers are used to cool the water that condenses the steam into water after power is generated in the steam turbine; and, WHEREAS,two recent evaluations of the cooling towers have confirmed that both structures have reached a state of unacceptable deterioration,and this stems from erosion and decay due to near continuous operation since 1967 for unit#7 and 1982 for unit#8,with periodic repairs throughout this time period; and, WHEREAS, the conclusion of the original equipment manufacturer and third parry inspections is to change the project from a repair to a total replacement of both towers being rebuilt on their existing concrete basins; and, WHEREAS,this project is crucial because the Power Plant turbines cannot operate without functioning cooling tower, and poorly performing cooling tower operation directly affects power production and lowers plant operating efficiency; and, WHEREAS, staff has developed a new Capital Improvement Plan project sheet for Cooling Tower "Replacement" that will be presented to Council as part of the new CIP and will replace the current Cooling Tower"Repair"project already approved by Council; and, WHEREAS, this replacement project is now estimated to cost $4,000,000, and in order to have the needed work done next September,it is vital that engineering work commence immediately; and, WHEREAS, the scope of work requires the engineering firm to provide detailed technical specifications, a detailed engineer's cost estimate, a list of potential bidders, bid evaluation assistance, and post contract award administration of the contract and field management of the contract and contractor during the periods of field work; and, WHEREAS, on October 29, 2014, a Request for Proposal(RFP)was issued to 18 firms for proposals, and on November 25, 2014, staff received proposals from 9 firms; and, WHEREAS, based on the averaged scores and a unanimous decision by the evaluation committee,staff is recommending that a contract be awarded to Zachry Engineering of Minneapolis, Minnesota, in an amount not to exceed $121,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that award of the Engineering Services Agreement to Zachry Engineering of Minneapolis, Minnesota,in an amount not to exceed$121,000 for Units 7 and 8 Cooling Tower Replacement is hereby approved. ADOPTED THIS 16th day of December, 2014. A. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Betcher Seconded by: Orazem Voting aye: Betcher, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: Corrieri Resolution declared adopted and signed by the Mayor this 16'day of December, 2014.