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HomeMy WebLinkAbout~Master - Engineering Services Agreement for Sanitary Sewer System Evaluation Planning & Design SRF Loan RESOLUTION NO. 14-492 RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT FOR SANITARY SEWER SYSTEM EVALUATION PLANNING AND DESIGN SRF LOAN FOR THE CITY OF AMES,IOWA WHEREAS, the ability of the sanitary sewer system to convey wastewater well into the future is dependent on the removal of the current large amount of infiltration and inflow("I&I,"or I/I) in the system that occurs during rain events; and, WHEREAS, in order to minimize the need for costly expansions to the City's Water Pollution Control (WPC) facility, as well as to convey flows from new development as the City grows, the City must work to reduce the overall I/I in the system; and, WHEREAS, Veenstra & Kimm, Inc. (V&K) from West Des Moines, Iowa, has been conducting an on-going study of the sanitary sewer system, and this requires a comprehensive and systematic evaluation for identifying the defects that could contribute I/I across the entire,City-wide sanitary sewer system; and, WHEREAS,it also involves prioritizing those defects and estimating rehabilitation costs so that repairs can be made as part of the Capital Improvements Plan; and, WHEREAS, this Sanitary Sewer System Evaluation(SSSE)program generally consists of the following tasks: data collection, flow monitoring, sewer televising, smoke testing, manhole inspection, siphon inspection, and system modeling; and, WHEREAS, not only does the SSSE identify sources of I/I, it also identifies areas of aging infrastructure in need of repair to prevent unexpected failures and emergency repairs, as well as potential capacity issues that may develop over time; and, WHEREAS, with over 90 percent of the data collection phase complete, it is evident that there are over$25 million worth of immediate structural improvements needed in the sanitary sewer system, and future CIP projects for the sanitary sewer system will be based on the results of this evaluation; and, WHEREAS, work will include rehabilitation, such as the lining of existing mains or spray lining of existing structures,as well as complete removal and replacement of structures and sanitary sewer mains; and, WHEREAS, these projects were shown in our CIP beginning in 2013/14, and funding will come from the State Revolving Fund(SRF) in the amount of$3,270,000 for each year; and, WHEREAS, an SRF Planning and Design Loan for$375,000 was approved by Council at the March 25, 2014, Council meeting, and this loan was secured in order to hire a consultant(s)to help determine the best action plan for implementation of system repairs, as well as for design services for the first two years of the projects; and, WHEREAS, proposals for this work were received from four engineering firms and were evaluated according to the following criteria:Project Understanding,Design Team,Key Personnel, Previous Experience,Project Approach,Responsiveness,Ability to Perform Work,Proposed Project Design/Letting Schedule, and Estimated Contract Cost; and, WHEREAS,Veenstra&Kimm and WHKS provided additional information that determined both firms could and would work well together to provide the best service to the City at the best price; and, WHEREAS, staff has negotiated a contract with the highest rated firm, Veenstra&Kimm, Inc., (V&K) of West Des Moines, Iowa; and, WHEREAS, as a part of the selection, staff asked V&K to work with WHKS & Co. of Mason City,Iowa,to become a part of the team,and staff directed the consultants to determine scope of services for each firm; and, the consultants have agreed that V&K will function in a prime consultant role with WHKS providing support in a sub-consultant role. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Engineering Services Agreement with Veenstra&Kimm,Inc.,of West Des Moines,Iowa, for the Sanitary Sewer System Evaluation Planning and Design in an amount not to exceed$375,000 is hereby approved. ADOPTED THIS 23rd day of September, 2014. A. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Goodman Seconded by: Corrieri Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 23rd day of September, 2014.