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HomeMy WebLinkAbout~Master - Contract renewal for purchase of Electric Distribution and Transmission Utility Poles RESOLUTION NO. 14-442 RESOLUTION APPROVING CONTRACT RENEWAL FOR PURCHASE OF ELECTRIC DISTRIBUTION AND TRANSMISSION UTILITY POLES FOR THE CITY OF AMES,IOWA WHEREAS, this proposed action is for the contract renewal to purchase electric distribution utility poles to meet the anticipated needs of the Electric Services Department for new construction and maintenance; and, WHEREAS,these poles will be purchased from an Electric Services Department inventory asset account and charged to the appropriate projects as the poles are put into use; and, WHEREAS, generally, over a million dollars in assets are available in the Electric inventory at any given time for use in new service and maintenance activities; and, WHEREAS,this contract renewal is to provide distribution poles for the period from September 1, 2014, through August 31, 2015, which is the first of four optional renewal periods; and, WHEREAS, the original contract included a provision that would allow the City to renew the contract for up to four additional one-year terms; and, WHEREAS,there is no price increase for the first of four possible renewal periods;as prices will remain the same as the previous year; and, WHEREAS,under the original contract,poles would be purchased at the City's discretion on a quarterly or an as-needed basis, as this provides the City with flexible inventory management and helps to reduce the need for storage space; and, WHEREAS,bid prices are exclusive of sales taxes,which are applicable to the purchase of this equipment and are paid directly by the City; and, WHEREAS, the Council should note that no contract amount is being authorized at this time, since payments will be made as these poles are purchased. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract renewal with Baldwin Pole & Piping, Inc., of Des Moines, Iowa, for purchase of Electric Distribution and Transmission Utility Poles in accordance with unit prices bid is hereby approved. ADOPTED THIS 12"' day of August, 2014. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Goodman Seconded by: Betcher Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 12t' day of August, 2014.