HomeMy WebLinkAbout~Master - Change Order for purchase and refurbishment of used CyRide buses RESOLUTION NO. 14-439
RESOLUTION APPROVING CHANGE ORDER TO CONTRACT FOR PURCHASE
AND REFURBISHMENT OF USED CYRIDE BUSES
FOR THE CITY OF AMES,IOWA
WHEREAS, CyRide staff has been in the process of acquiring used buses due to scarce
federal dollars to purchase new buses; and,
WHEREAS, within the City's Five-Year Capital Improvement Plan (CIP), $250,000 was
budgeted over two fiscal years to purchase and rehabilitate used buses($125,000 in 2013/14 and in
2014/15); and,
WHEREAS, in April, staff was able to purchase ten used buses from Metro Transit in
Minneapolis—St. Paul,Minnesota, of which eight will be used in operations and the remaining two
will be used for parts; and,
WHEREAS, in order to have five of the eight buses ready for service when Iowa State
University begins this fall, CyRide contracted with ABC Companies of Faribault, Minnesota,
through a formal bid process, based on hourly rates, to repair and paint the vehicles to CyRide's
color-scheme; and,
WHEREAS, based on actual costs for previous projects of a similar nature, a budget of
$9,457 per bus or a total of$47,285 was established at bid award for painting and body work on the
first five buses; and,
WHEREAS,CyRide has now received invoices for two of the five buses and the repairs and
painting have averaged$12,142 per bus as opposed to the budgeted price of$9,457; and,
WHEREAS, the additional cost is associated with unanticipated body work to address
corrosion on the vehicles that was discovered when making repairs; and,
WHEREAS,based on the actual costs for the first two buses,CyRide believes that the budget
should be $12,500 per bus ($62,500 total) for the body work on the five buses, which will exceed
staff s authorization$50,000;therefore,CyRide is requesting a contract change order to increase the
amount of the purchase order from $47,285 to $62,500, an increase of$15,215 to cover the extra
body work that is needed; and,
WHEREAS, since the buses are in good mechanical condition,this change order should be
adequate to complete their rehabilitation and preparation for service.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the change order with ABC Companies of Faribault, Minnesota, in the amount of$15,215 for
the purchase and refurbishment of used CyRide buses is hereby approved.
ADOPTED THIS 12t1i day of August, 2014.
CA -L(A /&� tfl. ems,
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Goodman
Seconded by: Betcher
Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 12`h day of August, 2014.