HomeMy WebLinkAbout~Master - Purchase of items to complete RFID Implementation Project for Library RESOLUTION NO. 14-316
RESOLUTION APPROVING FINAL PURCHASES FOR LIBRARY RADIO
FREQUENCY IDENTIFICATION PROJECT, PHASE II
FOR THE CITY OF AMES,IOWA
WHEREAS, the project to convert the Library's collection to a Radio Frequency
Identification (RFID) system was included in the 2011-2016 Capital Improvement Plan(CIP) and
was divided into two phases; and,
WHEREAS,Phase 1,which was for tags and equipment necessary for labeling the collection,
was completed in FY 2011/12, and Phase H, which is for the acquisition of security gates and
equipment necessary for self-serve check-out and inventory management,was begun in the fall of
2012; and,
WHEREAS, at that time, a portion of the equipment was purchased and installed for use in
the temporary Library at 620 Lincoln Way; and,
WHEREAS,purchase of the remainder of the equipment was intentionally delayed so that
it could be installed in the renovated and expanded building; and,
WHEREAS, SirsiDynixBibliotheca of Lehi, Utah, was selected in 2012 as the vendor of
choice for both phases of the RFID project; and,
WHEREAS,the self-check units being purchased now are not those that were offered in the
original Request for Proposal (RFP); and,
WHEREAS, the new units represent a significant hardware upgrade that capitalizes on
research and development that has occurred over the past two years, and the new models are very
user-friendly, intuitive to use, and correct issues that were identified with the models APL is
currently using; and,
WHEREAS,they are fully compatible with the Library's software and security gates,and fit
appropriately into the designated spaces in the new building; and,
WHEREAS, the current available balance in the RFID Project is $146,033, and the
equipment to be purchased now consists of seven free-standing self-check units with SmartPay and
cash payment systems; security gates;licenses; shipping; and installation services, all at a total cost
of$107,188.92.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the purchase of the remaining equipment needed to complete Phase II of the Library's Radio
Frequency Identification (RFID) Project from SirsiDynix of Lehi, Utah, in the amount of
$107,188.92 is hereby approved.
ADOPTED THIS 27`h day of May, 2014.
CAI�--Lia& /&-� o tfl. eaosoa�
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Nelson
Seconded by: Goodman
Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson
Voting nay: None Absent: Orazem
Resolution declared adopted and signed by the Mayor this 27`h day of May, 2014.