HomeMy WebLinkAbout~Master - Ames 150 Steering Committee insurance coverage RESOLUTION NO. 14-223
RESOLUTION APPROVING ESTABLISHMENT OF AMES 150 STEERING
COMMITTEE AS AN OFFICIAL TASK FORCE OF THE CITY
FOR THE CITY OF AMES,IOWA
WHEREAS,the Ames 150 Steering Committee and its subcommittees were established with
the goal of providing high-quality events and impactf it legacy projects for the City of Ames to
celebrate Ames 150'birthday; and,
WHEREAS, the Committee has been working hard to make this a memorable year for the
entire community, and it consists of members from across the community that are divided into
several subcommittees, which include Communications, Events, Finance, and Legacy; and,
WHEREAS,all of these individuals are key to making Ames Sesquicentennial year a success,
and many of these individuals are not participating as representatives of other organizations, but
rather out of a strong desire to celebrate our community's history; and,
WHEREAS, this means they are currently personally liable for any incidents that might
happen as part of serving on the Committee; and,
WHEREAS,due to the nature of this being a one-time event,the City Council at its April 22,
2014,meeting,was asked by Jim Black,Co-Chair of the Ames 150 Steering Committee,to consider
activities sponsored by the Steering Committee and its subcommittees as official City activities,and
to cover them under the City's liability insurance; and,
WHEREAS, this insurance would not be extended to for-profit organizations or street
vendors at any of the Committee's activities;rather,the insurance coverage would provide volunteers
of this"task force"-like group protection from individual liability for the City's birthday celebration
(which will not extend beyond 2014); and,
WHEREAS, the City's Risk Manager agreed that the 150 Committee is a City activity and
advocated this to the City's underwriter, the Iowa Communities Assurance Pool (ICAP); and,
WHEREAS,the result was ICAP's agreement to list the Ames 150 Committee on the list of
covered boards and commissions recognized by ICAP that is reviewed and updated annually as part
of the liability insurance renewal process; and,
WHEREAS,covering the 150 Committee's activities and risks as part of the City's insurance
does not empower the group to grant coverage to other separate entities; and,
WHEREAS, when other entities are invited by the 150 Committee to participate in
sesquicentennial activities,and those entities would ordinarily provide proof of insurance under the
special event or street vendor application process, they will be required to provide coverage
certification pursuant to those application processes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that naming the Ames 150 Steering Committee and related subcommittees as a task force of the City
for the purpose of hosting activities to commemorate the City's 150th birthday,therefore qualifying
that group to be included in the City's insurance coverage along with other City activities,boards,
and commissions, is hereby approved.
ADOPTED THIS 13th day of May, 2014.
- 1:� 444o
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Goodman
Seconded by: Corrieri
Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 131h day of May, 2014.