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HomeMy WebLinkAbout~Master - Contract for Architectural Services for City Hall Renovation, Phase 2 RESOLUTION NO. 14-204 RESOLUTION AWARDING CONTRACT FOR ARCHITECTURAL SERVICES FOR CITY HALL RENOVATION, PHASE 2, PROJECT FOR THE CITY OF AMES,IOWA WHEREAS, several years ago, the Police Department closed its jail facility and the space formerly allocated to the prisoner cells became vacant; and, WHEREAS,the availability of that space sparked a space utilization study to identify issues, needs,and opportunities within the building,and it was determined that renovating and remodeling space within City Hall offered the following benefits: 1)Police Department space on the first floor could be renovated to improve the efficiency of the department;and,2)space in the basement could be renovated in a way that would allow the City's Information Technology(IT) Division to move into City Hall after years occupying rented space outside of City Hall; and, WHEREAS, in 2011,the City began a project to renovate portions of the first floor and the basement,and a full space use review and design-development phase was completed for all relevant space; and, WHEREAS, Phase I would remodel most, but not all, of the space occupied by the Police Department on the first floor, and a scaled down Phase I proceeded and Phase 2, which would remodel the basement and the remaining space occupied by the Police Department on the first floor, was held in abeyance; and, WHEREAS, Phase I was successfully completed in November 2013; and, WHEREAS, the departments and divisions affected by the renovation in Phase 2 include Police, Public Works Engineering, and Finance (IT and the Print Shop); and, WHEREAS,with Council's approval of additional funding in the approved 2014/15 Budget, staff is moving ahead with Phase 2 of the project to improve the basement of City Hall and complete the renovations on the first floor;based on the design originally created for the full remodel project, Phase 2 will need to be adapted to recognize the changes created by Phase 1; and, WHEREAS, this portion of the project is for architectural services which involve the analysis, design, drawings, specifications development, construction contract preparation, and detailed cost estimates for the City Hall Renovation Phase 2 project; and, WHEREAS, on March 6, 2014, a Request for Proposals (RFP)was issued to 35 firms, and on March 27, 2014, staff received proposals from 5 firms; and, WHEREAS, these proposals were then sent to an evaluation committee, and the proposals were evaluated based on the cost proposal,completeness of proposal,project understanding,design team and key personnel, previous experience and project performance, project approach, responsiveness,availability of staff and other resources,and proposed schedule to perform the work; and, WHEREAS,based on the total scores and a unanimous decision by the evaluation committee, it is recommended that a contract be awarded to Walker Coen Lorentzen Architects of Des Moines, Iowa, in an amount of$84,840, plus reimbursables of$6,000. NOW, THEREFORE, BE IT RESOLVED,by the City Council of the City of Ames, Iowa, that award of contract to Walker, Coen Lorentzen Architects of Des Moines, Iowa, in the amount of$84,840, plus reimbursables of up to $6,000, for the City Hall Renovation Phase 2 Project, is hereby approved. ADOPTED THIS 22nd day of April, 2014. llka& A. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Orazem Seconded by: Betcher Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 22nd day of April, 2014.