HomeMy WebLinkAbout~Master - Waiver of Purchasing Policies and Procedures and award of contract for computers and networking equipment for the Library RESOLUTION NO. 14-195
RESOLUTION WAIVING PURCHASING POLICIES AND PROCEDURES AND
AWARDING CONTRACT FOR PURCHASE OF COMPUTERS AND NETWORKING
EQUIPMENT FOR AMES PUBLIC LIBRARY
FOR THE CITY OF AMES,IOWA
WHEREAS, for many months, the Library's Network Services staff has been working on
network infrastructure design and determining what equipment will be needed for the Library; and,
WHEREAS,the Library staff delayed purchasing new computers and network infrastructure
until moving back into the building, and they studied their technology needs and determined what
products would provide efficient and effective customer service; and,
WHEREAS, the following items are being requested to support network infrastructure and
organizational needs: 40 staff workstation, monitors, and soundbars; 18 laptops; 9 all-in-one
computers; 2 graphic artist workstation; 2 servers, and 1 network firewall; and,
WHEREAS, Dell Marketing LP, of Dallas, Texas, has been a frequent supplier of Library
computer equipment under the Western States Contracting Alliance(WSCA)contract,and Dell was,
therefore, approached about the purchase of the equipment; and,
WHEREAS,through the combined efforts of the Library's Network Services Supervisor and
the City's Purchasing Manager, it was possible to secure pricing that is even lower than that which
is offered through WSCA; and,
WHEREAS, this purchase would also benefit the Library by providing continuity in the
manufacturer of its IT network and reduce the burden of coordinating different service contracts and
provisions for this important equipment; and,
WHEREAS,the City's Purchasing Policy allows departments to utilize certain government
contracts, including WSCA, in lieu of soliciting written bids for the purchase of commodities and
services costing less than$25,000; and,
WHEREAS, because the cost of this purchase will exceed $50,000, the Library is now
requesting that(1)the City Council waive the dollar threshold for cooperative agreements; and,(2)
approve the purchase the staff computers and networking equipment from Dell Marketing LP in the
amount of$89,404.76.
NOW, THEREFORE,BE IT RESOLVED,by the City Council of the City of Ames, Iowa,
that waiver of the Purchasing Policies and Procedures is hereby approved, and the purchase of
computers and networking equipment for the Public Library from Dell Marketing,LP,in the amount
of$89,404.76 is further approved.
ADOPTED THIS 22nd day of April, 2014.
CA -L(A /&� tfl. ems,
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Corrieri
Seconded by: Betcher
Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 22nd day of April, 2014.