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HomeMy WebLinkAbout~Master - Contract for Unit No. 8 Dump Grate Parts RESOLUTION NO. 13-422 RESOLUTION APPROVING WAIVER OF FORMAL BIDDING PROCEDURES AND AWARDING A CONTRACT FOR UNIT NO. 8 DUMP GRATE PARTS FOR THE CITY OF AMES, IOWA WHEREAS, the Power Plant needs to rebuild the grate support system located in the Unit No. 8 Boiler, and there are four grates in the boiler on which refuse derived fuel(RDF) is burned; and, WHEREAS, the supports for these grates have sagged to the point of seeing fire between the structural members and the bottom waterwall headers, resulting in air leakage and grate misalignment; and, WHEREAS,the headers actually cool the support structure and the gap causes the sagging to increase with time due to lack of contact cooling; and, WHEREAS,during each outage,staff adjusts the grates to get by,and the air leakage lowers plant efficiency; and, WHEREAS, the grates' structural and mechanical operating mechanisms now need to be rebuilt in order to continue burning RDF reliably; and, WHEREAS, the grate support system was supplied by Detroit Stoker Company, the Original Equipment Manufacturer(OEM)for the boiler,and there are no detail drawings available on the various items required to rebuild the system; and, WHEREAS,only general arrangement drawings are available,and the OEM,Detroit Stoker Company, would be the only company that can supply these replacement parts without having to hire an engineering firm to redesign the support structure and connecting operating devices; and, WHEREAS, for these reasons, staff is requesting that this be considered a sole source procurement and that the City Council waive the City's purchasing policies requiring formal competitive bids and award a contract to Detroit Stoker Company, of Monroe, Michigan, for this work; and, WHEREAS, the cost would be $76,476.16 (inclusive of Iowa Sales Tax) plus freight for the Unit No. 8 Dump Grate Parts. NOW,THEREFORE, BE IT RESOLVED,by the City Council of the City of Ames,Iowa, that waiver of the purchasing policies requirement for formal bidding procedures is hereby approved, and a contract is awarded to Detroit Stoker Company of Monroe, Michigan, in the amount of$76,476.16 (inclusive of Iowa sales tax), plus freight for the Unit No. 8 Dump Grate Parts. ADOPTED THIS 101h day of September, 2013. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Davis Seconded by: Szopinski Voting aye: Davis, Goodman, Orazem, Szopinski Voting nay: None Absent: Larson, Wacha Resolution declared adopted and signed by the Mayor this 10'day of September, 2013.