HomeMy WebLinkAbout~Master - Change Order No. 1 for Emergency Communications Center Project RESOLUTION NO. 13-405
RESOLUTION APPROVING CHANGE ORDER NO. 1
FOR EMERGENCY COMMUNICATIONS CENTER PROJECT
FOR THE CITY OF AMES, IOWA
WHEREAS, as part of the City Hall Renovation Project, the City's Emergency
Communication Center("Dispatch"center)was removed from its previous location,and the space
it formerly occupied will now be part of the new Emergency Operations Center; and,
WHEREAS,this function has been temporarily relocated to the basement of City Hall,and
when the construction is completed,Dispatch will operate in a new location on the first floor near
the new Emergency Operation Center; and,
WHEREAS,the work stations formerly used in the old dispatch location are outdated and
do not fit efficiently in the new Emergency Communications Center space,therefore,as part of the
renovation project, the work stations used by the dispatchers will be replaced; and,
WHEREAS, on April 16, 2013, staff released an Invitation to Bid for design of new work
stations and for related furniture for the dispatch area, and at that time, the exact location of each
work station had not been finalized and the bid sought recommendations from vendors for layout
options; and,
WHEREAS, the City received bids from four vendors, and on July 10, staff awarded a
contract for the furniture to Ergoflex Systems, d/b/a Xybix Systems, in the amount of$40,293.25;
and,
WHEREAS, during the shop drawing review process, staff determined that there were a
number of additional items that are necessary to include in the final layout of the furniture; and,
WHEREAS, the proposed change order, Change Order No. 1, would increase the cost by
$21,857.50 to $62,150.75; and,
WHEREAS, the original bid process included three other bidders, however, after the
changes proposed in this change order, the total cost to Xybix is still lower than the bids from all
other bidders as bid; and,
WHEREAS,the cost for this furniture after the change order still represents the best value
for the City,and will provide the most effective and efficient communications center design for the
lowest price.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Ames,Iowa,
that the contract Change Order No. 1 with Ergoflex Systems,Inc.,d/b/a Xybix Systems,Inc.,in the
amount of$21,875.50 is hereby approved.
ADOPTED THIS 27th day of August, 2013.
cAa ll a& A.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Davis
Seconded by: Goodman
Voting aye: Davis, Goodman, Larson, Orazem, Szopinski
Voting nay: None Absent: Wacha
Resolution declared adopted and signed by the Mayor this 27" day of August, 2013.