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HomeMy WebLinkAbout~Master - Contract to provide Trunked Radio Equipment, Pagers, and Related Equipment and Services RESOLUTION NO. 13-287 RESOLUTION AWARDING CONTRACT FOR TRUCKED RADIO EQUIPMENT, PAGERS, AND RELATED EQUIPMENT AND SERVICES FOR THE CITY OF AMES,IOWA WHEREAS, the 800 MHZ trunked-radio system provides for interactive communication between City work groups and departments as well as the Story County Sheriff's Office,Iowa State University, Mary Greeley Medical Center, and all Story County emergency responders; and, WHEREAS,on June 8,2010,City Council awarded a contract to Electronic Engineering Co. for 800 MHZ trunked radio equipment, pagers, and related equipment and services for City departments, and the contract provided for lease of general radio equipment, law enforcement equipment, equipment installation and maintenance, and paging equipment and services through June 30, 2013; and, WHEREAS, the agreement allowed City departments to continue to receive radio services provided locally by Electronic Engineering Co.; and, WHEREAS, there has been one change order to the contract adding an additional radio option; and, WHEREAS, radio equipment furnished under the contract includes portable and vehicle radios,base station radios,and specialized law enforcement communication equipment,and the City currently has approximately 387 radios and 14 pagers leased under this contract; and, WHEREAS, at this time, the Police and Fire Departments are the largest users of the City radio contract and interactive communication with public safety agencies throughout the County occurs on this radio system; and, WHEREAS, the total annual cost for radio and pager equipment and related services is approximately$190,000 per year; and, WHEREAS,the Story County E-911 board completed a study of the current radio system in the Fall of 2010, and the consultant recommended that the County begin planning for a new radio system due to the aging equipment and limitations of the current radio technology; and, WHEREAS,the radio consoles have been replaced in each of the Communication Centers, and some of handheld and mobile radios have been updated; and, WHEREAS,these changes allowed the City to extend the life of the current system,but have not eliminated the concern about the reliability of the core system; and, WHEREAS, until a feasible plan can be established and implemented, the continuation of the radio contract is in the best interest of the City; and, WHEREAS, the proposed contract with Electronic Engineering Co. is for two years beginning July 1, 2013, and ending June 30, 2015; and, WHEREAS,prices under the proposed contract reflect no price increase in the tower fee for FY 2013/2014, however, the tower fees will increase an additional $1.55 per radio for the second year; and, WHEREAS, equipment prices are unchanged from the contract awarded in 2003 with the exception of installation costs; and, WHEREAS,the contract also includes an option for a third year with$0.50 increase in tower fees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract with Electronic Engineering Co. to provide 800 MHZ trunked radio equipment, pagers,and related equipment and services for City departments from July 1,2013,through June 30, 2015, is hereby approved. ADOPTED THIS 25th day of June, 2013. `�.�AK1G1/ drew Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Goodman Seconded by: Davis Voting aye: Davis, Goodman, Larson, Szopinski, Wacha Voting nay: None Absent: Orazem Resolution declared adopted and signed by the Mayor this 25th day of June, 2013.