HomeMy WebLinkAbout~Master - Reallocation of programmed funding for Resource Recovery Plant Primary Shredder Replacement - Phase II RESOLUTION NO. 13-268
RESOLUTION APPROVING REALLOCATION OF PROGRAMMED FUNDING FOR
RESOURCE RECOVERY PLANT PRIMARY SHREDDER REPLACEMENT
FOR THE CITY OF AMES,IOWA
WHEREAS, on March 26, 2013, the City Council originally approved plans and
specifications for the replacement of the existing primary shredder and discharge conveyor, along
with associated electrical and chute work; and,
WHEREAS, this project is planned to be completed in 14 days and to coincide with the
Power Plant fall maintenance outage in October/November 2013; and,
WHEREAS, on April 18,2013, one bid was received for the project,however,this bid was
deemed non-responsive because a bid bond was not submitted with the proposal form, as required.
WHEREAS, the project was approved for rebid by City Council on May 14, 2013, and on
June 5, 2013, bids on this project were received as follows: A-Lert Construction Services
($1,310,100),Woodruff Construction,LLC($1,473,900 with an alternate bid shredder$1,414,900),
and Hoffman Inc. ($1,718,550); and,
WHEREAS, Renewable Resource Consultants (RRC) of Maple Grove, Minnesota,
completed the plans and specifications with a cost estimate for the project of$1,154,700, and with
the low bid of$1,310,100 and estimated engineering/administration of$99,400,total estimated costs
are $1,409,500; and,
WHEREAS, installation is programmed in the 2013/14 Capital Improvements Plan (CIP)
with funding in the amount of $1,000,000 from Resource Recovery revenue abated General
Obligation Bonds, and on January 8, 2013, Council also approved funding of$130,000 from the
Resource Recovery Fund for qualified engineering design services,bringing programmed funding
to $1,130,000; and,
WHEREAS, in order to fund this project at the lowest bid amount, additional funding must
be identified; and,
WHEREAS, this funding is available from previously approved capital improvement
projects; and,
WHEREAS, 1) in the 2013/14 CIP, there is $60,000 programmed for energy efficiency
equipment to meet Electric Service Power Factor requirements,however,staff has been able to make
energy improvements at the Plant that accomplished the power factor goal; 2) $94,000 is
programmed for maintenance of the secondary shredder motor, but this activity was able to be
accomplished within the current operating budget; 3)Phase 1 of the current Process Area Sprinkler
System Replacement is funded at$270,370,but was awarded at$194,300,therefore,this along with
estimated engineering of$24,700, provides for a savings of$51,370; 4) additional louvers for the
tipping floor are also programmed in the amount of$22,000,but given the priority of replacing this
shredder,staff feels that the current air flow is sufficient and this project is no longer necessary;and,
5)there were two painting projects(roof equipment and a plant wall) scheduled in the 2012/13 CIP
in the amount of$60,000, however, these are cosmetic in nature and will not be performed; and,
WHEREAS,with these cumulative additional savings,the total available funding to complete
this shredder project is $1,417,370.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the reallocation of programmed funding, as noted above, is hereby approved.
ADOPTED THIS 11 th day of June, 2013.
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Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Davis
Seconded by: Szopinski
Voting aye: Davis, Goodman, Larson, Orazem, Szopinski
Voting nay: None Absent: Wacha
Resolution declared adopted and signed by the Mayor this I Ith day of June, 2013.