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HomeMy WebLinkAbout~Master - 2012/13 Human Services contract with Heartland Senior Services RESOLUTION NO. 12-461 RESOLUTION APPROVING 2012/13 HUMAN SERVICES CONTRACT WITH HEARTLAND SENIOR SERVICES FOR THE CITY OF AMES,IOWA WHEREAS,Heartland Senior Services(HSS)receives funding through the ASSET process, and in 2012, it began an extensive analysis of its costs to conduct programs; and, WHEREAS, in previous years, the agency had asked for small percentages increases from ASSET, not realizing that these increases did not keep pace with actual costs; and, WHEREAS,in addition,deficits in programs were zeroed out at the end of each year,causing the agency to believe that the ASSET allocations were sufficient for program costs,when,in reality, the programs were eroding Heartland's fund balances each year; and, WHEREAS, during the 2012/13 ASSET allocation process,Heartland attempted to correct for this, and its budget included large shifts in requests from funders in Adult Day Care and significant increases in costs for the Nutrition and Transportation programs; and, WHEREAS, at the time, the figures provided by Heartland for its 2012/13 ASSET budget were inconsistent with the actual costs listed in its 2011/12 audit; and, WHEREAS, due to these concerns, the ASSET Funders set aside funds for the various programs operated by Heartland in amounts that the volunteers felt would be appropriate to conduct those activities,but did not support awarding those funds to Heartland until its true financial picture was defined; and, WHEREAS,in the time since ASSET allocations,ASSET staffhas had several conversations with Heartland about the future of its operations, and Heartland chose to return its transportation program to HIRTA; and, WHEREAS, Heartland had been the local contract provider to the Heart of Iowa Regional Transit Agency (HIRTA), and this has allowed Heartland to focus on its core programs, such as Nutrition, and has reduced overhead costs to the agency; and, WHEREAS,the HSS has enrolled in the Iowa Food Bank,closed poorly-attended congregate meal sites, and received newer donated equipment to prepare meals, and it has further begun charging fees for several programs that were previously free; and, WHEREAS,in light of these changes,ASSET staff requested that HSS submit new 2012/13 budget forms,and the revised budget indicated that Heartland would operate within the amounts set aside by each of the ASSET Funders; and, WHEREAS, the 2012/13 ASSET funding contract with HSS now needs to be approved by the City Council, and since this fiscal year is already underway, the contract has been written to allow Heartland to request reimbursement for expenses incurred back to the beginning of the fiscal year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the 2012/13 human services agency contract with Heartland Senior Services in an amount not to exceed $138,948 is hereby approved. ADOPTED THIS 28th day of August, 2012. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Wacha Seconded by: Szopinski Voting aye: Goodman, Larson, Orazem, Szopinski, Wacha Voting nay: None Absent: Davis Resolution declared adopted and signed by the Mayor this 28th day of August, 2012.