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HomeMy WebLinkAbout~Master - Revised plans and specifications for 2012 City Hall Renovation Project Redesign RESOLUTION NO. 12-410 RESOLUTION APPROVING REVISED PLANS AND SPECIFICATIONS FOR 2012 CITY HALL RENOVATION REDESIGN PROJECT PLANS AND SPECIFICATIONS FOR THE CITY OF AMES,IOWA WHEREAS, on July 10, 2012, bids for the City Hall Renovation Project were reported to Council, and bids were rejected due to the bids being significantly over available funding for this project; and, WHEREAS, the apparent low bid was almost $540,000, or 54%, over the architect's final cost opinion for the construction phase of the project; and, WHEREAS, this project is, in part, funded by a$600,000 Homeland Security grant,which needs to be expended by May 31, 2013; and, WHEREAS, in order to facilitate timely rebidding of the project, plans were revised to include alternate bid deducts in case bids were again received over the available funding; and, WHEREAS,on July 13,2012,the Council approved the revised plans and specifications,and the base bid package continued to include renovation of the Police Department and basement,but alternate deduct packages were also specified for the basement,for the Police administrative offices, and for Police locker room improvements; and, WHEREAS,staff and the project architect held a pre-bidders'meeting on July 26,and at that meeting, the three general contractors in attendance expressed a consensus that they could not bid the entire project within the available funding; and, WHEREAS, the contractors also stated that the "alternate deduct" manner in which the project is being re-bid would likely reduce the number of subcontractors who will give them bids; and, WHEREAS,it became apparent that the City's interests would be best served by modifying the project plans and specifications to facilitate greater competitiveness; and, WHEREAS, the following steps were identified to achieve this goal: remove the basement renovation from the project, and by removing this segment, the Police Department's first floor renovations will be the"base bid"for the project;combine the Police locker room alternate into the base bid;retain the alternate deduct package for the Police administrative officers;and, specify that the May 31,2013,performance date applies only to the Emergency Operations Center(EOC)project, and that contractors may take until August 31, 2013, to complete the balance of the work. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the revisions to the plans and specifications for the 2012 City Hall Renovation Redesign Project as outlined above are hereby approved. ADOPTED THIS 30'h day of July, 2012. 11 4. C--�Am iz--I� • Lq., Diane . Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Davis Seconded by: Larson Voting aye: Davis, Larson, Orazem, Szopinski, Wacha Voting nay: None Absent: Goodman Resolution declared adopted and signed by the Mayor this 30'day of July, 2012.