HomeMy WebLinkAbout~Master - Contract for Power Plant SCADA/PDS Upgrade Project RESOLUTION NO. 12-366
RESOLUTION APPROVING WAIVER OF PURCHASING POLICY PROCEDURES
AND AWARDING CONTRACT
FOR POWER PLANT SCADA/PDS UPGRADE PROJECT
FOR THE CITY OF AMES,IOWA
WHEREAS, the City of Ames Electric Services uses a Supervisory Control and Data
Acquisition System (SCADA) to monitor status and control power flows, electric generation,
interconnections to neighboring utilities, distribution, and transmission; and,
WHEREAS,data from the SCADA is used as the basis for billing of energy transactions,and
the existing system was installed in 2001 and had routine software updates in 2002 and 2003; and,
WHEREAS, in 2008 and 2009, the hardware, operating system, and software were all
upgraded,and the SCADA system was supplied and is supported by Open Systems International Inc.,
(OSI) from Medina, Minnesota; and,
WHEREAS,the software was based on the Microsoft".NET"technology,and advancements
have continued to be made to the software and the current software version is 11 revisions newer that
our system; and,
WHEREAS, the existing SCADA software is only partially compatible with our business
system IT-managed computers; and,
WHEREAS,upgrading our existing SCADA system is more cost effective than replacing the
entire system; and,
WHEREAS,staff has researched equipment from five suppliers,including OSI,for possible
system replacement, and the cost estimates for a SCADA master upgrade of necessary system
components from the suppliers other than OSI was estimated to be between$205,000 and$560,000;
and,
WHEREAS,upgrading the City's existing SCADA with OSI is the most practical and cost-
effective way to meet the new system requirements while gaining more functionality and security;
and,
WHEREAS,for these reasons,staff is recommending that the City Council waive the City's
purchasing policies requiring formal competitive bids, and award a contract to Open Systems
International, Inc., of Medina, Minnesota, in the amount of$93,419.23 for the SCADA software
upgrade; and,
WHEREAS, since OPI, Inc., is not licensed to collect sales taxes for the State of Iowa,the
City would pay applicable Iowa Sales taxes directly to the state.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the waiver of the City's purchasing policies requiring formal competitive bids is hereby
approved,and a contract is awarded for the Power Plant SCADA Upgrade Project to Open Systems
International, Inc., of Medina,Minnesota, in the amount of$93,419.23,plus applicable sales taxes
to be paid directly by the City to the State of Iowa.
ADOPTED THIS 10`' day of July, 2012.
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Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Davis
Seconded by: Goodman
Voting aye: Davis, Goodman, Larson, Orazem, Szopinski
Voting nay: None Absent: Wacha
Resolution declared adopted and signed by the Mayor this 10'day of July, 2012.