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HomeMy WebLinkAbout~Master - Contract extension for custodial services for City Hall RESOLUTION NO. 12-294 RESOLUTION WAIVING FORMAL BIDDING PROCEDURES AND AWARDING CONTRACT EXTENSION FOR CITY HALL CUSTODIAL SERVICES FOR THE CITY OF AMES,IOWA WHEREAS, on May 22, 2007, the Council awarded a one-year contract to QualityOne Commercial Cleaning, Inc., to provide custodial services for City Hall and the Community Center for FY 2007/08; and, WHEREAS,this contract included four annual renewal periods, to be approved by the City Council one year at a time; and, WHEREAS, all four years were renewed annually, and this contract will expire on June 30, 2012; and, WHEREAS,the annual cost of this service contract is$66,000,and it has remained the same amount for all five years; and, WHEREAS, in addition to the base amount, this contract also includes a$20/hour rate for extra cleaning needs throughout the City Hall facility,for after hours or other scheduled events;and, WHEREAS, this contract is now due to rebid for FY 2012/13, however,there are two new issues that provide a challenge to updating the specifications and bidding for the next year, those being: 1) major remodeling of the Police Department and the basement area; and, 2) the expected level of the appearance for City Hall has been elevated for FY 2012/13; and, WHEREAS, due to these two elements, staff is requesting that the Council waive formal bidding procedures and authorize extension of this contract by one year; and, WHEREAS, this will provide an opportunity for staff to work with the current contractor, who knows the facility and how it is used, for the next fiscal year to determine what is required to improve the level of services provided and to work around the construction project; and, WHEREAS, staff has discussed this concept with the current contractor, QualityOne Commercial Cleaning, Inc., to determine if it is open to this arrangement; and, WHEREAS,the contract has indicated that it is willing to continue the cleaning services for another year,and it is willing to perform this service for the same rate of$66,000,plus$20/hour for additional cleaning needs after hours or after special events. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that formal bidding procedures are hereby waived,and the extension of the cleaning contract for City Hall and the Community Center for one year ending June 30, 2013, to QualityOne Commercial Cleaning,Inc.,in the amount of$66,000,plus$20/hour for emergency callback and additional work as authorized, is hereby approved. ADOPTED THIS 12t' day of June, 2012. C--�Amjl iz--I� 4. . ,, Diane . Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Davis Seconded by: Szopinksi Voting aye: Davis, Goodman, Larson, Orazem, Szopinski, Wacha Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 12'day of June, 2012.