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HomeMy WebLinkAbout~Master - 28E Agreement for ASSET Administrative Services RESOLUTION NO. 12-282 RESOLUTION APPROVING ASSET ADMINISTRATIVE SERVICES AGREEMENT FOR THE CITY OF AMES,IOWA WHEREAS, the ASSET funders (City of Ames, United Way of Story County, ISU Government of the Student Body, Department of Human Services, and Story County) provide funding for administrative services according to a 28E agreement most recently revised in 2005;and, WHEREAS, ASSET is currently allocating annually $3,000 ($600 from each Funder) for printing, postage, and other materials, and $14,400 ($2,880 from each Funder) for the contracted administrative assistant; and, WHEREAS,each year,staff presents the revised negotiated cost for administrative services as part of the City's budget; and, WHEREAS,the current administrative assistant is retiring,and in February,ASSET issued a Request for Qualifications(RFQ)for administrative services,and three statements of qualification were received; and, WHEREAS, because one candidate withdrew and the ASSET Administrative Team determined that the other two did not have acceptable qualifications,the Team decided to extend the RFQ period to seek additional candidates; and, WHEREAS,two additional candidates then submitted statements of qualifications,and one is Erin Thompson,who also serves as a part-time Principal Clerk in the City Manager's Office;and, WHEREAS, the Administrative Tem interviewed both candidates, and the City's representatives recused themselves from the discussion and selection to avoid a conflict of interest; and, WHEREAS,the remaining members of the ASSET Administrative Team made the decision to contract with Ms. Thompson for administrative services in the amount of$13,000 per year; and, WHEREAS, after that decision was made, a question arose regarding a state law provision that prohibits cities from contracting with their own employees,except under certain circumstances; and, WHEREAS, to address that concern,the ASSET Administrative Team proposed to amend the ASSET 28E agreement addressing administrative services to specify that United Way of Story County will be responsible for providing administrative services; and, WHEREAS, this will satisfy any concerns with the State Code requirement, although all Funders, except for United Way will, lose direct control over the administrative services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the ASSET 28E agreement to indicate that United Way of Story County is responsible for providing ASSET Administrative Services is hereby approved. ADOPTED THIS 12'h day of June, 2012. A. 'jV- 6P----AAdz1 Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Davis Seconded by: Szopinksi Voting aye: Davis, Goodman, Larson, Orazem, Szopinski, Wacha Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 12'day of June, 2012.