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HomeMy WebLinkAbout~Master - Revisions to ASSET policies and procedures RESOLUTION NO. 12-215 RESOLUTION APPROVING REVISIONS TO ASSET POLICIES AND PROCEDURES FOR THE CITY OF AMES,IOWA WHEREAS, each year, ASSET Administrative Team members and volunteers review the Policies and Procedures, and, as a result, several changes are being recommended; and, WHEREAS, the changes to the Policies and Procedures must be adopted by all of the Funders to take effect, and ASSET approved submittal of these changes to the Funders at its April meeting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the revisions to the ASSET Policies and Procedures as attached hereto are hereby approved. ADOPTED THIS 24th day of April, 2012. C�Aff�'-R LOIA& —A. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Davis Seconded by: Wacha Voting aye: Davis, Goodman, Larson, Orazem, Szopinski, Wacha Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 24th day of April, 2012. Policies and Procedures: Each year, ASSET Administrative Team members and volunteers review the Policies and Procedures. As a result of this review, several changes are being recommended. As you review the attached Policies and Procedures document, please note on page 7, section XI (C) that ASSET is allowing for the electronic submission of IRS Form 990 and/or a full audit (depending on which is required for an agency). Also on page 7, section XI (h) has been deleted, as this procedure for new and expanded services has been moved to section XIV. In section XII, two minor changes were made to clarify that ASSET's recommendations will follow panel work sessions and that information not provided to ASSET in a timely manner may lead to reduced, sequestered, or withheld funding. In section XIV, the most significant change in the process was made. That change is to require agencies requesting new or expanded services to identify and align with Funder priorities and priority areas from the most recent Story County Community Assessment. Also, the Administrative Team will review new or expanded services and recommend to the ASSET Team whether or not the service meets the criteria to be included in the process. Current practice is for agencies to submit new or expanded services to the entire team for review and decisions on funding. This change will allow the Administrative Team to more fully analyze the request prior to the volunteers deciding on funding.