HomeMy WebLinkAbout~Master - Revisions to Records Retention Schedule RESOLUTION NO. 12-194
RESOLUTION APPROVING REVISIONS TO
RECORDS RETENTION SCHEDULE
FOR THE CITY OF AMES,IOWA
WHEREAS,the Records Retention Schedule,originally adopted in 1998,was revised in its
entirety and adopted by Resolution No. 11-347 on July 12, 2011; and,
WHEREAS,the purpose of mandatory compliance with the Records Retention Schedule is
to enable Records Stewards to provide requested documents to the public and internal customers in
the most accurate and cost-effective manner; and,
WHEREAS,it is crucial that the Schedule be revised whenever records are added or deleted
from a Department's/Division's inventory; and,
WHEREAS, additions, deletions, and/or revisions are being presented to the Council for
approval at this time (as attached hereto).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the amendments to the City's Records Retention Schedule are hereby approved as attached
hereto and made a portion hereof by this reference.
ADOPTED THIS 24'h day of April, 2012.
w/• Cam.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Davis
Seconded by: Wacha
Voting aye: Davis, Goodman, Larson, Orazem, Szopinski, Wacha
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 24''day of April, 2012.
ADDITION/DELETION/ CATEGORY/RECORD
DEPARTMENT/DIVISION REVISION TITLE CHANGE
Electric Deletion Administration/Contracts- Delete MCG contract
Miscellaneous
Revision Administration/Contracts- Change Retention Period to 5
Miscellaneous years for PRT contract
Addition Administration/Contracts- Add PCI contract
Miscellaneous
Addition Administration/Contracts- Add Nextera contract
Miscellaneous
Addition Administration/Professional/ New category
Consulting Services
Agreements
Deletion Administration/Employee Delete Temporary employee
Records paperwork
Addition Administration/Environ- Add DNR—annual compliance
Mental Reports—State certification reports
Deletion Administration/Energy Delete PRT Forecast
Planning
Revision Administration/Energy Change Retention Period to 5
Planning years for ISU Schedule
Addition Administration/Environ- Add DNR—annual compliance
Mental Reports—State certification reports
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Electric(Continued) Addition Administration/MISO - Add MISO Annual
MAPP Certification Form
Addition Administration/MISO— Add MISO CASPR data
MAPP requests & supporting
documents
Addition Administration/MISO— Add MISO Planning Year
MAPP Forecasts.xls
Addition Administration/NERC -NRO Add NERC Membership Form
Addition Administration/Production Add Ash System O&M.xls
Statistics
Addition Administration/Production Add Coal Dust Abatement
Statistics Costs.xls
Addition Administration/Wind—RECS Add Green e Attestation
Revision Administration/Wind—RECS Delete retirements after REC
electric/change electronic to no
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