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HomeMy WebLinkAbout~Master - Professional Services Contract for Power Plant Fire Risk Mitigation RESOLUTION NO. 12-041 RESOLUTION AWARDING PROFESSIONAL SERVICES AGREEMENT FOR POWER PLANT FIRE RISK MITIGATION FOR THE CITY OF AMES,IOWA WHEREAS, the City's current boiler, machinery, and property insurance carrier has noted deficiencies in the City's power production fire protection program, and staff has made some progress in addressing some of the insurer's recommendations; and, WHEREAS, in order to address these fire risks and possible loss events, staff is pursuing a contract to provide fire protection engineering,contract administration,and possible field installation oversight; and, WHEREAS, the 2012-2017 Capital Improvements Plan recently submitted to the City Council outlines planned fire protection improvements to various facilities within Electric Production,and the Risk Manager and the Utility staff have agreed that the projects in this plan will address the most pressing needs for fire protection upgrades within Production; and, WHEREAS, staff will utilize this contract to prioritize our plans with the City's Risk Manager and the insurance company to achieve the most value and protection for the dollar; and, WHEREAS, this contract will allow the Power Plant to hire an engineering firm with fire protection expertise or a fire protection firm to act as the Owner's Engineer/Designer/Representative for various fire risk mitigation studies, for the preparation of specific fire system and installation design and specifications,and for fire system installation management,inspection,and testing;and, WHEREAS,on August 5,2011,the Request For Proposals(RFP)was issued to 21 firms for proposals, and on September 16, 2011, staff received competitive proposals from 6 firms; and, WHEREAS,based on scores and a unanimous decision by the City's evaluation committee, it is recommended that a contract be awarded to Black & Veatch of Kansas City, Missouri, in an amount not to exceed $50,000; and, WHEREAS,this contract also includes provisions that allow it to be renewed for up to four additional twelve-month periods for a total contract length of not more than five years; and, WHEREAS, staff believes that in order to accomplish the needed protection in the most economical way possible,the assistance of a specialized engineering firm is needed to prioritize and establish a sensible path to react to individual recommendations of our insurance carrier. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Professional Services Contract with Black&Veatch of Kansas City,Missouri,in an amount not to exceed$50,000 for Fire Risk Mitigation is hereby approved,with the provision that would allow the City to renew the contract for up to four additional one-year terms. ADOPTED THIS 14" day of February, 2012. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Davis Seconded by: Larson Voting aye: Davis, Goodman, Larson, Orazem, Szopinski Voting nay: None Absent: Wacha Resolution declared adopted and signed by the Mayor this 14"'day of February, 2012.