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HomeMy WebLinkAbout~Master - Engineering Services Agreement to facilitate Value Planning for new Water Treatment Plant RESOLUTION NO. 12-021 RESOLUTION APPROVING AGREEMENT TO FACILITATE VALUE PLANNING STUDY FOR NEW WATER TREATMENT PLANT FOR THE CITY OF AMES,IOWA WHEREAS,on October 13,2009,the City Council awarded a contract to FOX Engineering to develop a conceptual plan for a new 15-million gallon-per-day water treatment plant, and that work was concluded in September 2011; and, WHEREAS, with the acquisition of property for the new facility nearing completion, final design work may now proceed; and, WHEREAS, staff is proposing that a Value Planning Study be performed prior to commissioning FOX to complete the final design of the facility, and the purpose of the Study will be to use a structured,team-oriented value engineering process to take one final review of the range of solutions for the project at the conceptual stage before committing substantial resources and funds towards the final design; and, WHEREAS, the study will evaluate the functional components of the project and perform a Function/Cost Analysis to identify areas where a mismatch may exist,or areas where"scope creep" may have occurred; and WHEREAS,where appropriate,the Value Planning Study will explore alternatives that may be able to provide the same functional performance at a lower life-cycle cost,or to increase the level of service without increasing the project cost; and, WHEREAS, the most promising ideas are then put through a rigorous evaluation matrix, which will ultimately result in a Value Planning Recommendation for consideration by the City;and, WHEREAS,staff initially began the solicitation for value engineering with a vision of hiring a skilled facilitator, and then selecting subject matter experts in areas such as treatment processes, structural, electrical, mechanical, and others, from across multiple firms; the main reason for the envisioned approach was to avoid the biases that may come from having a single firm perform the review; and, WHEREAS, after meeting with representatives from Alfred Benesch & Company, staff believes that an initial Value Planning Study that stays at the high, concept-level of detail will provide the greatest opportunity for impacting the direction of the final design; and, WHEREAS, staff has worked with Benesch to develop a scope of work for the Value Planning Study utilizing staff from its Ames and Chicago offices; and, WHEREAS, the proposal from Benesch is a lump sum agreement not to exceed $48,500, inclusive of direct expenses, which is a price that allows informal scope development by staff without undergoing a formal solicitation process; and, WHEREAS, funds for performing two rounds of Value Engineering were included in the Planning Study utilizing staff from its Ames and Chicago offices; and, WHEREAS, the proposal from Benesch is a lump sum agreement not to exceed $48,500, inclusive of direct expenses, which is a price that allows informal scope development by staff without undergoing a formal solicitation process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract to Alfred Benesch & Company in a lump sum amount not to exceed $48,500 to perform a Value Planning Study for the new water treatment plant is hereby approved. ADOPTED THIS 24`h day of January, 2012. A 1 0 Diane R. Voss, City Clerk Ann H. Campbell, Mayor 01 Introduced by: Davis Seconded by: Goodman Voting aye: Davis, Goodman, Larson, Orazem, Szopinski Voting nay: None Absent: Wacha Resolution declared adopted and signed by the Mayor this 24"' day of January, 2012.