HomeMy WebLinkAbout~Master - Purchase of computer hardware for shared public safety information management system RESOLUTION NO. 11-455
RESOLUTION APPROVING PURCHASE OF COMPUTER HARDWARE
FOR SHARED PUBLIC SAFETY INFORMATION MANAGEMENT SYSTEM
FOR THE CITY OF AMES,IOWA
WHEREAS, the City, Story County, and Iowa State University share a public safety
information management system, and the system includes computer-aided dispatch, records
management, and related criminal justice software; and,
WHEREAS, representatives from Story County, the City of Ames, and ISU form a joint
management group known as the Multi-Agency Public Safety Group (MAPSG), and a 28-E
Intergovernmental Agreement establishes the operations and funding of MAPSG with the City acting
as the lead agency, hosting and maintaining software and hardware for the system; and,
WHEREAS,in February 2011,the City Council approved the purchase of new public safety
management software, OSSI public safety information management system, at a cost of$419,543;
and,
WHEREAS, funding for the software includes $210,065 from a U.S. Department of
Homeland Security grant, $30,000 from the E911 Board, $61,900 from Story County, and the
remaining$117,578 shared equally among the members; and,
WHEREAS, in Spring 2011, the MAPSG completed the purchase of the new information
management system from OSSI; and,
WHEREAS, as staff worked on the implementation process, changes in the hardware
configuration were identified that will improve the system's hardware redundancy and recoverability
in the event of disasters; and,
WHEREAS,this request seeks to allow the funds from the MAPSG depreciation account to
be used to complete the purchase of the hardware and supporting software for this project, and the
current balance in the depreciation fund is $247,395; and,
WHEREAS,purchase of this equipment will increase the ongoing costs because the expense
for the next generation of equipment will be higher than originally budgeted, and the increase will
be shared equally by each of the involved agencies and will result in an estimated$5,500 additional
annual depreciation expense to each agency; and,
WHEREAS,the request is to allow for the purchase of$184,606 in additional equipment to
support the redundancy and recoverability of the OSSI public safety information management
system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the purchase of additional equipment in the amount of$184,606 to support the redundancy and
recoverability of the OSSI public safety information management system is hereby approved.
ADOPTED THIS 27`'day of September, 2011.
• L.1�� A. tom• ��.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Mahayni
Seconded by: Wacha
Voting aye: Goodman, Larson, Mahayni, Orazem, Wacha
Voting nay: None Absent: Davis
Resolution declared adopted and signed by the Mayor this 27t'day of September, 2011.