Loading...
HomeMy WebLinkAbout~Master - FEMA Hazard Mitigation Grant Program RESOLUTION NO. 11-397 RESOLUTION ACCEPTING REPORT OF RFPs AND APPROVING PROFESSIONAL SERVICES CONTRACTS FOR FEDERAL EMERGENCY MANAGEMENT AGENCY(FEMA) HAZARD MITIGATION GRANT PROGRAM(HMGP) FOR THE CITY OF AMES,IOWA WHEREAS,as reported at the March 1,2011,Council meeting as a follow-up to the 2010 flooding,Public Works staff has submitted 10 projects for consideration under FEMA's Hazard Mitigation Grant Program(HMGP); and, WHEREAS,Iowa Homeland Security and Emergency Management Division(HSEMD)has now completed its preliminary eligibility review ofthe Notices of Interest(NOI)and the proposed projects described on the NOIs have been determined to meet the preliminary eligibility requirements established through the State HMGP Administrative Plan and the State Hazard Mitigation Plan; and, WHEREAS,the City was then invited to complete and submit an HMGP project application for each proposed project,and successfully completing and submitted an application does not guarantee that the proposed projects will be eligible or funded,but it is the next step in the HMGP funding process; and, WHEREAS,Requests for Professional Service Proposals(RFPs)were received for eight independent projects, with three or four proposal being submitted per project; and, WHEREAS,these eight contracts will get the projects through the application stage,including working with HSEMD to establish project benefit-cost analysis(BCA)for each location;and, WHEREAS,in order to move forward with the possibility ofreceiving FEMA funds for some flood mitigation projects, these contracts need to be entered into so that the deadline can be met in working with Iowa Homeland Security; and, WHEREAS, although the City's Purchasing Policies allow staff to award these individual professional services contracts, it also requires the reporting of the results of the RFP process to the City Council, because, in aggregate,the contracts exceed$50,000;and, WHEREAS,therefore it is staff s recommendation that the City Council accept the report of the RFP for the seven professional service contracts to Clapsaddle Garber Associates,Inc.,in the amount of$69,050 and two contracts to Snyder and Associates in the amount of$23,000; and, WHEREAS,due to the low BCA of the Lincoln Way fraternities project,staff needs to notify the HSEMD that this project application will be withdrawn. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the report of the RFPs for the seven professional service contracts to Clapsaddle Garber Associates,Inc.,in the amount of$69,050, and two to Snyder and Associates in the amount of$23,000 is hereby accepted,and staff is directed to notify the Iowa Homeland Security and Emergency Management Division that the application for the Lincoln Way Fraternities project is withdrawn. ADOPTED THIS 23`d day of August,2011. LXIA& 4W44-0 41- Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Davis Seconded by: Mahayni Voting aye: Davis,Goodman,Larson,Mahayni,Orazem Voting nay: None Absent: Wacha Resolution declared adopted and signed by the Mayor this 23`d day of August,2011.