HomeMy WebLinkAbout~Master - Agreement for City Hall Re-Use Reconstruction Project RESOLUTION NO. 11-139
RESOLUTION APPROVING ARCHITECTURAL AND ENGINEERING SERVICES
AGREEMENT FOR CITY HALL SPACE RE-USE RECONSTRUCTION PROJECT
FOR THE CITY OF AMES, IOWA
WHEREAS,several years ago,the Police Department closed its jail facility and the space formerly
allocated to prisoner cells went unoccupied; and,
WHEREAS, at the same time, staff recognized that the changing make-up of City functions and
staffing was putting pressure on available space within City Hall; and,
WHEREAS, after a competitive bid process, in 2008, the Council authorized hiring the
architectural/engineering firm of Shive-Hattery to explore alternatives for improving the efficiency and
effectiveness of spaces in City Hall; and,
WHEREAS, in Phase 1 of the project, Shive-Hattery worked with City staff to identify issues,
analyze alternative solutions, and develop a conceptual plan (including cost estimates) for the effective
reallocation,renovation, and re-use of space within portions of City Hall; and,
WHEREAS,based on the information provided by the Phase 1 study,the City solicited and received
a$600,000 grant from the U.S. Department of Homeland Security to assist in renovation of a part of the
available space into a new Emergency Operations Center(EOC),and in 2009,with the addition of General
Fund monies,the Council approved a$1,186,228 Capital Improvements Plan project for the renovation of
the target spaces in the Police Department and basement of City Hall; and,
WHEREAS,Phase 2 of the project will now provide architectural and engineering services through
completion of the renovation project,and it will include schematic design,design development,creation of
construction documents,assistance to City staff in the bidding process,and construction administration;and,
WHEREAS, Shive-Hattery's work on Phase 1 was well received and provided the essential
information needed to develop both the grant application and the renovation project; and,
WHEREAS, staff believes that continuing to work with Shive-Hattery during Phase 2 will allow
continuity of design and coordination of efforts that will result in a better end product; and,
WHEREAS, Shive-Hattery has provided a proposal for Phase 2 services for a fee not to exceed
$112,000.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the
Architectural and Engineering Services Agreement with Shive-Hattery in an amount not to exceed$112,000
for the City Hall Space Re-Use Reconstruction Project is hereby approved.
ADOPTED THIS 12"day of April, 2011.
��J?edti Cam'• � &s
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Mahayni
Seconded by: Goodman
Voting aye: Davis, Goodman, Mahayni,Larson, Orazem,Wacha
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 12"day of April, 2011.