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HomeMy WebLinkAbout~Master - Facilities Use Agreements with School District RESOLUTION NO.09-580 RESOLUTION APPROVING TEMPORARY FACILITIES USE AGREEMENTS WITH AMES COMMUNITY SCHOOL DISTRICT FOR THE CITY OF AMES WHEREAS,for as long as can be remembered,the Parks and Recreation Department has been allowed to program the City's youth and adult sports activities in the Ames School District's High School,Middle School,and grade school gyms without charge; and, WHEREAS,in the fall,the Parks and Recreation Director was informed that the Ames School District would be requiring the City to sign the same agreement as all other groups who use its facilities as well as begin charging the City for the use of School District space;and, WHEREAS,because of the lateness of this notification,this new cost to the City that is estimated to be$88,000 annually was not included in the City's 2009/10 budget; and, WHEREAS,furthermore,even if these new costs were incorporated into our fee schedule,the increases would be so significant that they would have a chilling effect on our participation;and, WHEREAS,during recent months,City staff and members of the Parks and Recreation Commission have urged the Ames School Board to reconsider its decision to charge the City or,at least,delay any final decision on initiating this new fee until the beginning of our next fiscal year;and, WHEREAS,this delay will allow staff to identify the true incremental costs associated with our use of the School District's facilities and gives the City time to research the availability of other gym space in the community to accommodate our recreation programs; and, WHEREAS,the Ames School Board has been responsive to the City's plea to at least delay implementation of any new facility fee until after June 30,2010,however,it is adamant that the City sign a use agreement outlining most of the issues required of any other user of its facilities;and, WHEREAS,the City will now be required to: 1)provide a supervisor on site for the duration of our use;2)report cancellations of City programs 48 hours in advance of the activity; 3)not use the District's locker or shower rooms; 4) reimburse the District if a custodian must be called in to lock up after the City's use; 5)be financially responsible for any damages to the School District's facilities or contents during the City's usage;6)provide a Certificate of Insurance in the amount of$1 million to protect the District from liability claims;and,7)be subject to cancellation when the School District closes its facilities; and, WHEREAS, when discussing this proposed facilities use agreement with School District officials, it seemed appropriate that the City place these same requirements on those school activities that utilize City facilities,therefore,it has been proposed as a condition for approving the contract. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Ames, Iowa,that the facilities use agreements between the Ames Community School District and the City of Ames for use of each other's facilities until June 30,2010,are hereby approved. ADOPTED THIS 22°d day of December,2009. C�A�"-R. LO-J& A. .4 - �L Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Mahayni Seconded by: Doll Voting aye: Doll,Goodman,Larson,Mahayni,Popken,Rice Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 22 nd day of December,2009.