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HomeMy WebLinkAbout~Master - Task Order No. 1 for New Water Treatment Plant RESOLUTION NO. 09-499 RESOLUTION APPROVING TASK ORDER NO. 1 FOR NEW WATER TREATMENT PLANT FOR THE CITY OF AMES WHEREAS, at the July 14, 2009, meeting, the City Council approved the decision to construct a new 15 million-gallon-per-day lime-softening Water Treatment Plant at a new site; and, WHEREAS, in early 2008, staff conducted a comprehensive interview process to select a consultant to perform the Infrastructure and Capacity Needs Assessment for the existing Water Treatment Plant; and, WHEREAS,the consultant selection process included evaluating firms on expertise needed both in the initial assessment phase and that which would be required when the project transitioned into a design contract; and, WHEREAS,on August 12,2008,the Council awarded aprofessional services agreement to FOX Engineering Associates of Ames,Iowa,to complete the Infrastructure and Capacity Needs Assessment at a cost of$243,000;and, WHEREAS,on July 14,2009,the Council approved the recommendation to begin preparations for this new facility, and staff asked FOX Engineering to prepare a proposed scope of work for developing the necessary plans and specifications; and, WHEREAS,to facilitate an agreement that can expand and contract based on the actual needs of the project, FOX Engineering has proposed a form of contract that uses a"Master Agreement"containing all of the basic contract provisions and individual"task orders"that can be executed over time to add or remove specific work elements;and, WHEREAS, staff has negotiated a Master Agreement with FOX Engineering that outlines the general contractual relationship between the City and FOX Engineering; and, WHEREAS, staff has also negotiated the first task order with FOX,which includes only those pre-design activities that can be completed prior to land acquisition; and, WHEREAS, examples of work that will be completed under Task Order No. 1 include finalizing the technology selection,preliminary sizing of equipment and treatment basins,developing a preliminary plant hydraulic profile,developing building space needs,preparing preliminary process and instrumentation diagrams,and assisting with the site acquisition process and evaluating the suitability of candidate sites; and, WHEREAS,reimbursement for Task order No. 1 is proposed as an hourly fee,plus expenses capped at an amount not to exceed$358,500 without prior approval. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that Task Order No. 1 to the Master Agreement with FOX Engineering in an amount not to exceed$358,500 without prior approval is hereby approved. ADOPTED THIS 13t'day of October,2009. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Doll Seconded by: Goodman Voting aye: Doll, Goodman,Larson,Mahayni,Popken,Rice Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 13`i'day of October, 2009.