HomeMy WebLinkAbout~Master - Amendment to 2009/10 CIP for Library Expansion Feasibility Study RESOLUTION NO.09-340
RESOLUTION APPROVING AMENDMENT TO 2009/10 CIP
TO PROVIDE FOR LIBRARY EXPANSION FEASIBILITY STUDY
FOR THE CITY OF AMES
WHEREAS, funds for external repairs to the Library building in the amount of$82,900 are included in the
City's Capital Improvement Plan(CIP) for fiscal year 2009/10; and,
WHEREAS,these funds were originally intended for roof repairs,masonry restoration,and window re-glazing
at the Library,however,it seems prudent to defer some external building repairs at this point,pending the outcome of
the Library building expansion project plans; and,
WHEREAS, in January 2009,the Library Board of Trustees entered into an agreement with the architectural
firm of Meyer Scherer & Rockcastle, (MS&R) Ltd., to conduct a feasibility study of whether the community would
support the expansion of the current Library, or its relocation; and,
WHEREAS, the total cost of the contract was not to exceed $306,000, and in anticipation of this, budget
amendments had previously been approved authorizing $250,000 to be drawn from the Vera Jane Thompson library
bequest; and,
WHEREAS,on February 10,2009,the Council approved an amendment to the FY 2008/09 Library CIP for the
use of$51,000 in unspent project funding to cover the balance of the contract cost for the building expansion feasibility
study; and,
WHEREAS,the Library Board of Trustees is now requesting an additional contract amendment that permits
up to$51,000 in additional funding from the CIP for FY 2009/10 be assigned to the project for Change Order No. 1 to
the contract with MS&R,which allows for an extension of the concept design phase; and,
WHEREAS,by approving this budget amendment request,the Council would not be committing to move the
deleted projects into future years of the CIP; and,
WHEREAS,if a new Library is not approved by the voters,the work originally anticipated for completion with
these funds would then need to be re-prioritized with other projects currently budgeted in the 2010-2014 time frame;and,
WHEREAS,if the voters approve a relocation or expansion of Library facilities,then the maintenance and repair
projects deleted by these two amendments would be made a part of the bond referendum as preparation for the expansion
or reuse of the current structure.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the amendment
to the FY 2009/10 Library CIP budget,thereby reallocating$51,000 to the Library Expansion Feasibility Study budget,
is hereby approved.
ADOPTED THIS 14"'day of July, 2009.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Mahayni
Seconded by: Goodman
Voting aye: Doll, Goodman,Larson,Mahayni,Popken,Rice
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 14`h day of July, 2009.