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HomeMy WebLinkAbout~Master - Continuation of mechanical engineering services for Power Plant RESOLUTION NO. 09-044 RESOLUTION APPROVING WAIVER OF PURCHASING POLICIES AND CONTINUATION OF MECHANICAL ENGINEERING SERVICES FOR POWER PLANT FOR THE CITY OF AMES WHEREAS,in September 2008,a purchase order was issued for part-time mechanical engineering services to Brown Engineering Company of Des Moines,Iowa,in the amount of$30,000; and, WHEREAS,it was originally expected that the position of Power Plant Engineer would be filled by this time, but due to the City's inability to hire a plant engineer,the actual cost incurred through February 10 under the initial purchase order is estimated to total$48,000; and, WHEREAS,the part-time engineer from Brown Engineering Company is involved in a number of current projects and in the planning of several scheduled projects; and, WHEREAS,Brown Engineering is providing services to the City of Ames beyond those of just contract plant engineering; and, WHEREAS, the City's purchasing policy requires formal, competitive proposals for professional services exceeding$50,000,and it is estimated that the cost of engineering services to complete the work currently underway and to perform the preliminary work on other projects through June 30 would not exceed an additional$48,000;and, WHEREAS,staff recommends continuation of the current agreement with Brown Engineering Company for ongoing services on Power Plant projects rather than soliciting competitive proposals; and, WHEREAS,Brown Engineering Company has been involved in these projects since planning for them began, and contracting with another professional would cause additional time and expense to the City in order for another consultant to become familiar with these projects; and, WHEREAS,funding is available from salary savings,as the Power Plant Engineer position has been vacant since July 2008; and, WHEREAS,the total amount to be expensed under this purchase order through June 30,2009,will not exceed $96,000. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the waiver of Purchasing Policies pertaining to solicitation of competitive proposals for professional services is hereby approved, the part-time mechanical engineering services for the Power Plant from Brown Engineering Company of Des Moines, Iowa,is continued at an additional cost estimated to be$48,000,payment is authorized for services already received, and the total amount under this purchase order through June 30,2009,will not exceed$96,000. ADOPTED THIS 10"'day of February,2009. LXIA& A. .4/. Diane R. Voss, City Clerk Ann H. Campbell, May Introduced by: Goodman Seconded by: Doll Voting aye: Doll, Goodman,Larson,Mahayni,Popken,Rice Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 10'b day of February,2009.