HomeMy WebLinkAbout~Master - Agreement to provide audit services RESOLUTION NO.08-069
RESOLUTION WAIVING PURCHASING POLICY FOR
REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
TO PROVIDE AUDIT SERVICES
FOR THE CITY OF AMES,IOWA
WHEREAS,the City issued a Request for Proposal (RFP) for audit services in April 2003 and received
proposals from the firms of EideBailly, LLP, and McGladrey&Pullen; and,
WHEREAS, both firms indicated a 3% annual increase in fees over the five-year contract term with a
negotiated fee during 2004 for additional infrastructure valuation work; and,
WHEREAS,the City of Ames Purchasing Policy requires that RFPs for professional services in excess
of$50,000 be reported to the Council for award at a City Council meeting; and,
WHEREAS,with the five-year term of the contract to be completed with the FY 2007 audit,staff requested
that EideBailly provide a quote for three additional years of audit services, and the firm provided a quote of
$53,000 for FY 2008 with an additional $1,250 for verification of the Department of Housing and Urban
Development required Real Estate Assessment Center(REAC)reporting,a new service since the last audit RFP;
and,
WHEREAS,the EideBailly quote included annual increases of 4.4%to 5.0%over the three-year term and
an increase in REAC verification of$50.00 per year; and,
WHEREAS,the current cost of the audit is $48,000 per year,plus $1,200 for REAC verification; and,
WHEREAS, an informal quote from the only other firm likely to bid on the project indicates that
EideBailly, LLP,remains the lowest cost qualified alternative; and,
WHEREAS,with the expected increase in audit costs and limited availability of firms qualified to conduct
governmental audits, staff believes it is very unlikely that the RFP process will result in lower cost than has been
provided in a quote from EideBailly, and the City may find that due to increased audit requirements on both
government and private clients, qualified firms may be fully booked for the short-term; and,
WHEREAS, staff has been pleased with the quality of audit services from our current audit firm.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the waiver
of purchasing policy for a Request for Proposals for professional services is hereby approved, and a three-year
agreement with EideBailly, LLP,to provide audit services is hereby further approved.
ADOPTED THIS 26t'day of February, 2008.
LXA& A. av
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Larson
Seconded by: Doll
Voting aye: Doll, Goodman, Larson,Mahayni,Popken,Rice
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 26"'day of February, 2008.