HomeMy WebLinkAbout~Master - Contract for replacement of coal conveyor drop no. 3 RESOLUTION NO. 07-499
RESOLUTION WAIVING FORMAL BIDDING REQUIREMENTS
AND AWARDING CONTRACT FOR
COAL CONVEYOR DROP NO.3
FOR THE CITY OF AMES
WHEREAS,this year's Electric Services budget includes $43,000 to rebuild coal conveyor drop
no. 3; and,
WHEREAS, coal drops are transition points in the coal conveyor system where the coal is
transferred from one belt to another,and the current conveyor drops were first installed in 1967 and 1968;
and,
WHEREAS,coal drop no. 3 is the last remaining drop to be replaced,and the Electric Production
staff looked at several options for this work; and,
WHEREAS, based on information received by Electric Services, staff seeks to have the normal
public bidding requirements waived and to award a contract to Martin Engineering to perform this work
for the following reasons:
1. The Power Plant would like to continue using Martin Engineering sealing systems in order to
prevent multiple parts and inventory items.
2. Only Martin Engineering can provide the equipment and the installation with the Martin
Engineering 100%guarantee on parts and installation.
3. When initially contacted, other firms failed to respond adequately to requests for information.
4. Martin Engineering has supplied excellent equipment and services on City of Ames contracts in the
past.
5. This project requires one-to-two days-worth of installation time while the system is down and
Martin Engineering has agreed to work within these scheduling parameters; and,
WHEREAS,the total cost of this project is estimated to be$40,718.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa, that the
waiver of formal bidding requirements is hereby approved,and a contract is awarded to Martin Engineering
of Neponset,Illinois, in the amount of$40,718.00 for the replacement of coal drop no. 3.
ADOPTED THIS 20'day of November,2007.
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Diane R. Voss, City Clerk Ann H. Campbell, May
Introduced by: Goodman
Seconded by: Doll
Voting aye: Doll, Goodman,Larson, Mahayni, Popken,Rice
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 20'day of November,2007.