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HomeMy WebLinkAbout~Master - Payment for installation of DCUs RESOLUTION NO.07-310 RESOLUTION APPROVING PURCHASE ORDER CHANGES AND PAYMENT OF OUTSTANDING INVOICES FOR INSTALLATION OF DIGITAL CONTROL UNITS FOR THE CITY OF AMES WHEREAS, on April 6, 2005, the City awarded a contract to C&K Heating, Air Conditioning, and Plumbing of Ames, Iowa, for the installation of digital control units (DCUs) used in the Prime Time Power Program; and, WHEREAS,this contract was awarded after receiving sealed bids,and the initial contract was estimated to be $29,000 annually; and, WHEREAS,contract pricing was based on a per-installation price, and the annual estimate was based on average installations conducted over the course of a year of 500-600 units; and, WHEREAS,this program has grown in size during the contract years, largely because apartment owners have signed up in addition to single-family owners/renters,allowing for greater installations and the support of the Prime Time Power Program; and, WHEREAS,the results of the program growth are that the contractor was able to install 1,280 units year to date, and at approximately$39.26 per installation,this amount equals $50,478.94 in charges; and, WHEREAS, there is also an additional $521.06 in miscellaneous repair and other installation charges, bringing the total amount of the contract to$51,000 for this fiscal year; and, WHEREAS,the purchasing policy requires Council approval for contracts over$50,000,and because the City had enough switches and the contractor was able to install the units at a rapid pace,the contract went over that amount; and, WHEREAS, these charges exceed the administrative approval authority, therefore, this requires City Council approval for payment of invoices for services already received from C&K; and, WHEREAS,the Electric Utility is currently out of switches,and no other switches can be installed at this time. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the purchase order changes and payment of outstanding invoices to C&K Hearing,Air Conditioning, and Plumbing,of Ames, Iowa, are hereby approved,bringing the total contract amount to$51,000 for FY 2006/07. ADOPTED THIS 26th day of June,2007. Diane R. Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Mahayni Seconded by: Rice Voting aye: Doll, Goodman, Larson,Mahayni,Rice Voting nay: None Absent: Popken Resolution declared adopted and signed by the Mayor this 26"'day of June,2007.