HomeMy WebLinkAbout~Master - Temporary extension of .25 FTE in Legal Department RESOLUTION NO. 07-025
RESOLUTION APPROVING TEMPORARY EXTENSION OF
.25 FTE WITHIN LEGAL DEPARTMENT
FOR THE CITY OF AMES
WHEREAS,currently,the Legal Department uses a paper filing system to categorize and store
documents,but search capabilities are limited and no comprehensive index exists; and,
WHEREAS, new law office software is available to integrate case and project management,
document generation and storage, and legal matters tracking functions; and,
WHEREAS,two proposals were received that met the needs,and of the two,Prolaw Enterprise
Front Office was less expensive to purchase and maintain; and,
WHEREAS, implementation of law office case and matter management software requires a
major investment of staff time, and all members of the Legal Department will participate; and,
WHEREAS, the Principal Clerk in Legal is authorized at .75 FTE, but has been working
temporarily on full-time status in order to assist with transition and training of new staff; and,
WHEREAS, the Principal Clerk is willing to continue on a temporary full-time basis for the
balance of the fiscal year to expedite the implementation of new management software and the
integration of existing electronic files; and,
WHEREAS,funding for the additional.25 FTE is available in FY 2006/07 from salary savings
within the Legal Department's current budget.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that
the temporary extension of a.25 FTE Principal Clerk within the Legal Department for implementation
of law office management software is hereby approved.
ADOPTED THIS 23rd day of January, 2007.
C��?. LO-J& A. "V.
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
Introduced by: Mahayni
Seconded by: Rice
Voting aye: Doll, Goodman, Larson, Mahayni, Popken, Rice
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 23" day of January, 2007.