HomeMy WebLinkAbout~Master - Contract for print-to-mail services RESOLUTION NO. 04-156
RESOLUTION APPROVING CONTRACT WITH DATAPROSE, INC., FOR
PRINT-TO-MAIL SERVICES
FOR THE CITY OF AMES
WHEREAS, the Customer Services Division implemented a continuous improvement plan
which includes reviewing processes to determine if customer services can be maintained or enhanced
while maintaining or reducing costs; and,
WHEREAS, a review of the print-to-mail process for utility bills revealed a potential for
enhancing customer service and reducing costs; and,
WHEREAS,the benefits can be gained by taking advantage of the data,print technology, and
automated postage processing available through large production vendors; and,
WHEREAS,City staff developed a request for proposal for out-sourcing the complete print-to-
mail process, and 24 Requests for Proposals (RFP)were mailed to vendors; and,
WHEREAS,proposals were received from five vendors and evaluated based on proposed cost,
vendor qualifications, resources and experience, implementation process, reporting and invoicing
capabilities, references, and compatibility with City systems; and,
WHEREAS, Data Prose, Inc., of Irving, Texas, was determined to have submitted the best
overall proposal; and,
WHEREAS, total direct net savings are expected to be $18,000 per year, and there will be
additional savings in warehousing and transportation cost for bills,envelopes,and other supplies;and,
WHEREAS, implementation of the new billing process will be July 1, 2004.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa, that
the contract for print-to-mail services with DataProse, Inc., of Irving, Texas, is hereby approved.
ADOPTED THIS 13th day of April, 2004.
Diane R. Voss, City Clerk Ted Tedesco, Mayor
Introduced by: Goodhue
Seconded by: Wirth
Voting aye: Cross, Goodhue, Goodman, Mahayni, Vegge, Wirth
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 13t' day of April, 2004.