HomeMy WebLinkAbout~Master - Amendment to Records Retention Schedule RESOLUTION NO. 03-089
RESOLUTION APPROVING AMENDMENT TO
CITY OF AMES RECORDS RETENTION SCHEDULE
FOR THE CITY OF AMES,IOWA
WHEREAS,the Records Retention Schedule,intended to answer questions about what documents
are to be kept,by whom, and for what period of time,was adopted by Resolution No. 98-143 on April 14,
1998; and,
WHEREAS, at that time, it was also determined that any changes to the Schedule would be
submitted for approval on a semi-annual basis (in March and September); and,
WHEREAS,formerly the Schedule required retaining copies of bids received and related documents
for fleet equipment and buses for as long as the equipment was in service;however,after review by the Fleet
Services Director and Purchasing Agent, it is recommended that the documents be kept for 15 years after
the contract has been approved; and,
WHEREAS, the Records Retention Committee met on February 27, 2003, and agreed that this
change should be made under the Finance/Purchasing Records,Section D.Bids, Quotations, &Proposals.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the
amendment to the City ofAmes Records Retention Schedule reflecting the change necessary in the section
for the aforementioned Department is hereby approved.
ADOPTED THIS 25'day of March,2003.
a&
Diane R. Voss, City Clerk Ted Tedesco, Mayor
Introduced by: Cross
Seconded by: Goodhue
Voting aye: Cross, Goodhue, Hoffman, Mahayni, Vegge, Wirth
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 25th day of March, 2003.