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HomeMy WebLinkAbout~Master - Purchase of Compact and Mid-Size Sedans RESOLUTION NO. 01-528 RESOLUTION WAIVING FORMAL BIDDING PROCEDURES AND AUTHORIZING SOLICITATION AND AWARD OF INFORMAL BIDS FOR THE PURCHASE OF COMPACT AND MID-SIZE SEDANS FOR THE CITY OF AMES,IOWA WHEREAS,the City's fleet contains 11 compact sedans and 17 mid-sized sedans that are used for administrative, detective, and operational transportation for various departments; and, WHEREAS,the approved Fleet Replacement Program includes replacing two compact sedans and two mid-size sedans during FY 2001/02 and one compact sedan and one mid-size sedan in FY 2002/03;and, WHEREAS, auto dealers appear to have a larger than normal inventory of qualified cars available and are reducing prices to attract sales,and this market provides a good opportunity to purchase replacement passenger vehicles and maximize cost savings; and, WHEREAS, it is also an opportunity to consider replacement of several more vehicles that are showing signs of age and deterioration but were not originally scheduled for replacement at this time; therefore,it is anticipated that some of these additional vehicles could be replaced at a cost that is less than the scheduled replacement cost due to the current market conditions; and, WHEREAS,replacing additional units would replace vehicles that are aging and rusting and would eliminate higher maintenance costs associated with aging vehicles;thus,it would reduce both fleet purchase costs and anticipated fleet maintenance expenses; and, WHEREAS,replacing eight compact cars at an estimated cost of$9,000/each and 13 mid-size cars at an estimated cost of$12,000/each would cost an estimated total of$228,000; and, WHEREAS,the Fleet Replacement Fund has$246,715 in reserve and salvage values as of October 31, 2001,therefore,no additional fund support would be required from the operating department budgets or other city funds to accomplish this task. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that formal bidding procedures are hereby waived, and staff is authorized to solicit informal bids and to award purchase orders for up to eight compact sedans and 13 mid-size sedans at a cost not to exceed$228,000.00. ADOPTED THIS 27t'day of November, 2001. ( XI-i& V Diane R.Voss,City Clerk Ted Tedesco,Mayor Introduced by: Hoffman Seconded by: Wirth Voting aye: Campbell, Cross, Goodhue, Hoffman, Quirmbach, Wirth Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 27 h day of November, 2001.